Clerical Assistant (.40 FTE)

Affiliation: Classified Employees Association (CEA)
2023-2024 Salary Grade , Starting hourly pay rate $15.50
Position:  Clerical Aide                                                                       

Reports to:   Principal

Job Status:  10 month

Summary of Position:   Performs basic clerical and general office duties involving attendance, typing, some computer entry, and telephoning.  Assist with staff, student and parent needs.  Serves as a support person for the Principal and Secretary to expedite the flow of work through the school office.
 
Qualifications:

• High School Diploma or equivalent
• Prior clerical experience preferred
• Ability to understand, apply, and use computers and software applications (i.e. Word, Excel)
• Ability to maintain confidentiality of information regarding students, employees and others.
• Experience dealing with the public and staff with and the ability to be courteous and patient while maintaining a positive, cooperative work environment.     

Essential Job Functions:

• Records and follows up on daily attendance by noting all absences, does follow-up telephone calls pertaining to absences, and keeps permanent daily, monthly, and yearly summary attendance reports.  Gives to Principal for approval.
• Attends to student health needs as they develop.
• Copies various materials for office and staff which may include collating.
• Performs typing and computer entry as needed for work flow.
• Carries out various record keeping responsibilities such as filing, student records, office forms, memos, registration materials, student birthday cards, monies collected and mail distribution.
• Communicates with parents, student and others needing direction.
• Fills in for the Secretary when Secretary is absent.
• Assists with answering phone calls, and provides information and assistance to callers.
• Performs other duties as assigned.

Physical Ability: 
Work in standard office and school building environments. The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.  Generally the job requires sitting, walking, and standing. 

Work Environment:
Use standard office equipment, such as computers, copiers, telephones etc.