Administrative Assistant to the Director of Teaching and Learning

JOB SUMMARY:
 
Providing a wide variety of secretarial support to assigned administrator; ensuring compliance of department/program activities with financial, legal and administrative requirements; and acting as liaison between the Administrator and other parties, providing information, addressing issues and/or providing general support.
ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Compiles data from a variety of sources (e.g. curriculum reports, financial reports, agenda items, budget, etc.) for the purpose of complying with financial, legal and/or administrative requirements.

 

• Composes documents (e.g. letters, memoranda, bulletins, reports, forms, etc.) for the purpose of documenting events, providing and/or requesting information.

 

• Coordinates a variety of programs and/or activities (e.g. meetings, summer school, site in-service day activities, workshops, travel and accommodations, observations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.

 

• Coordinates graduation activities, including ordering diplomas, caps, and gowns, and being a member of the graduation planning committee in conjunction with the building secretarial staff.

 
 

• Distributes mail and supplies for the purpose of disseminating material to appropriate parties.

 

• Maintains documents, files and records (confidential and non-confidential) (e.g. policy manuals, correspondence, financial reports, student records, etc.) for the purpose of providing up-to-date reference and audit trail for compliance.

 

• Prepares written materials (e.g. agendas, meeting/conference minutes, reports, memos, letters, schedules, meeting materials, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.

 

• Processes documents and materials (e.g. assessment results, presentations, etc.) for the purpose of disseminating information to appropriate parties.

 

• Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

 

• Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.

 

• Completes any additional assignments requested by the immediate supervisor and/or Superintendent.

 

• Serves as a clerical substitute during school board meetings when necessary.

 
ADDITIONAL RESPONSIBILITIES: 
Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
 
PHYSICAL ACTIVITY:
Occasionally lifting, pulling or pushing during the normal performance of tasks and responsibilities is required.  The work requires frequent walking and standing.
 
WORK ENVIRONMENT:
Work is performed in an environment where unusual temperature, noise and hazards are relatively nonexistent.
 
QUALIFICATIONS:
EDUCATION
 
High school diploma or GED.
Two (2) years of college preferred.
EXPERIENCE
 
               A minimum of four (4) years of secretarial experience.
 
OTHER SKILLS AND ABILITIES:
 

• Excellent organizational, human relations and decision-making skills.