Kenston Local School District

JOB DESCRIPTION
 

Kenston Local School District

Job Description

Position:      Co-Director of Buildings and Grounds

Reports to:    Superintendent or Designee

Basic Function:

Organizes, administers, and leads a comprehensive program of maintenance and custodial services that provide and maintain in an efficient and economical manner the facilities, grounds, equipment, and furnishings of the district, so that all students, staff, and the community are assured of clean, safe, attractive, and healthy places in which to learn and work.

Qualifications:   

• Valid Ohio driver’s license

• Minimum high school diploma

• Requires passing Ohio and FBI background check.

• Demonstrate knowledge of health/safety regulations, financial and management practices, purchasing, supervision and motivation of personnel, and state and local regulations regarding the maintenance of buildings and equipment.

Responsibilities:

• Lead, organize, manage, and supervise all maintenance and custodial operations of the district in compliance with all applicable federal, state, and local laws and regulations, and Board of Education policies and procedures.

• Develop and implement a multi-year comprehensive maintenance plan that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facility systems (HVAC, mechanical, plumbing, electrical, and structural) of the district.

• Assist with the recommendation of policies and regulations dealing with facilities.

• Utilize an efficient work order system for repairs of facilities and equipment that ensures that all maintenance and repairs are completed in a timely fashion, and provide regular work order status reports to the Superintendent or designee.

• Recommend facility improvement and modernization to improve systems, equipment, and facilities of the district.

• Develop a custodial services plan for each building that outlines the tasks of and expectations for custodial employees, indicating a detailed daily and periodic schedule for cleaning and simple repairs of facilities.  Establish and implement an effective summer and non-school day program of specialized cleaning and repairs.

• Supervise a personnel management program that includes a recruitment and selection process, new employee training program, and a written evaluation process that uses recommendations from building level administrators.  Recommend the continued employment, discipline, or dismissal of all custodial, maintenance, and grounds personnel.

• Develop and supervise work and vacation schedules for all custodial, maintenance, and grounds personnel.

• Monitor and approve time records of all custodial, maintenance, and grounds personnel, and approve overtime using district established procedures.

• Provide and monitor a system of regular building, equipment, and grounds inspections to meet all federal, state, and local requirements, submitting all reports in a timely fashion.

• Familiar with the operation of equipment commonly used in the building trades and equipment necessary to effectively execute a maintenance, grounds, and custodial program.

• Conduct regular inspections of all school facilities, grounds, and equipment to ensure that high standards for cleanliness, attractiveness, and safety are maintained.  

• Conduct regular trainings related to personal safety.  Analyze all accidents and establish corrective procedures to reduce the potential for future accidents or hazards.

• Monitor and assist with the recommendation of systems and procedures related to the security of all facilities.

• Establish and maintain a system of financial records, controls, and accounting procedures for the repair and maintenance of facilities in accordance with policies and procedures set forth from the treasurer’s office and Kenston Board of Education.

• Assist with the development of the facilities, maintenance, and custodial budget, and then monitor fund balances of assigned programs and related financial activity for the purpose of ensuring that expenses are within budget limits.

• Maintain an inventory control system and purchase supplies, parts, and equipment through the established bid or price quote process that follows federal, state, and local regulations.

• Approve specifications and recommend contractors to perform maintenance and repair services, using established district procedures.  Supervise and inspect the work performed and recommend payment upon satisfactory completion of work.

• Develop, implement, and monitor an effective grounds maintenance program, including playground equipment, to ensure that the grounds are attractive and safe.  Work cooperatively with the Athletic Directors and with Principals in the preparation of playing fields and facilities for athletics and school activities.

• Communicate regularly with the Superintendent or designee, principals, and appropriate staff about the needs,regulations, and procedures for the effective operation of the buildings and the maintenance and custodial programs of the schools so that cooperative working relationships with building staff are encouraged and maintained.

• Develop and supervise a system of snow and ice removal so that safe conditions exist and schools can be opened in a timely manner.

• Assist with the development, implementation, and monitoring of an energy conservation program, making recommendations for efficiency and reduction in the costs of operating the facilities.

• Develop and implement in-service programs and activities for staff members.

• Attend required meetings and serve, as appropriate, on various related committees.

• Research and make recommendations for improvement in the effectiveness and efficiency of the repair, maintenance, and cleaning services so that attractive, healthy, and safe facilities are provided.

• Notify and assist administration and appropriate emergency personnel of any emergency, and potentially dangerous situation.

• Display the highest ethical and professional behavior in working with students, parents, school personnel, and outside agencies associated with the school.  Serve as a role model for students and staff demonstrating positive attitudes, appropriate attire and grooming, and an effective work ethic.

• Use computers and/or electronic equipment when necessary to fulfill job functions.

• Protect confidentiality of records and information about staff, and use discretion when sharing any such information within legal confines.

• Perform any duties and responsibilities that are within the scope of employment, as assigned by the Superintendent or designee, and not otherwise prohibited by law or regulation.