Administrative Secretary II

POSITION INFORMATION:
 

DUTIES AND RESPONSIBILITIES:

• Provides administrative and clerical support to the Director of Food and Nutrition
  Services, Cafeteria Managers, Office Staff, Accountant, Coordinators, and Supervisors.
• Maintains department files, records, and confidential information in accordance with
  division procedures.
• Answers and directs telephone calls, greets visitors, responds to routine inquiries, and
  routes requests to the appropriate staff member.
• Schedules meetings, maintains calendars, and assists with meeting logistics and
  preparation of meeting materials.
• Receives, distributes, and tracks incoming mail, correspondence, and departmental
  documents.
• Enters and maintains accurate data in district and vendor software systems and
  departmental databases, including processing department orders and updating records
  as needed.
• Assists with preparing routine reports, spreadsheets, statistical information, and other
  departmental documents.
• Performs basic financial and accounting support functions, including maintaining
  records, organizing invoices, assisting with travel reimbursement documentation, and
  supporting routine reconciliation activities under the direction of the Accountant.
• Processes cafeteria work orders and communicates maintenance requests with the
  Hampton City Schools Operations and Maintenance Department.
• Orders and maintains office supplies and department materials.
• Assists with preparing materials for meetings, training sessions, and professional
  development activities.
• Distributes departmental communications and informational materials.
• Maintains professionalism and confidentiality when handling employee, student, and
  department information.
• Performs other related duties as assigned.

JOB REQUIREMENTS:

• Requires a high school diploma or GED.
• At least three years of work experience in an office environment involving public contact (for external candidates only).
• Experience working at a school is desirable.
• Thorough knowledge of standard office procedures, practices and equipment.
• Ability to operate and perform tasks on standard office equipment; computers, fax, telephone, printers, copiers, etc.
• Good communication and human relation skills.
• Requires excellent typing skills and proficiency in Microsoft Office software (Word/Excel), preferably in a Macintosh environment.
• Ability to establish and maintain effective working relationships with other employees and the general public.
• Physical dexterity to perform assigned duties.

APPLICATION REQUIREMENTS:

You may apply anytime before midnight on the closing date.  The following must be provided to be considered for the position.

• Resume (required to be uploaded)
• Feedback on reference forms from all persons listed as references (minimum of two)

Only complete applications will be considered.

Hampton City Schools does not discriminate in employment against any person on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class.  Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation.  The following person has been designated to handle inquiries regarding the non-discrimination policies:

Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669; (757) 727-2300

Appropriate accommodations for individuals with disabilities are available upon request.