Description
JOB TITLE: Administrative Assistant - Attendance
DEPARTMENT: Owasso 6th, 7th, and 8th Grade Centers
REPORTS TO: Principal
FLSA STATUS: Non-exempt
SALARY SCHEDULE: Full-time / 190 days
APPROVED BY: Mid-Level Principals
APPROVED DATE: 03/29/2022
SUMMARY: Keeps an accurate count of students enrolled at all times by maintaining State mandated student attendance records and reports.
ESSENTIAL FUNCTIONS: these statements are intended to describe the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
Takes attendance hourly
Establishes, maintains, and processes records
Keeps daily student enrollment count
Keeps accounting of new student enrollment, withdrawals, and no show list
Assists with new student enrollment
Processes student withdrawals
Confirm student absence with parent
Requests and sends student cumulative and confidential records
Runs quarterly reports and sends to the Office of the Superintendent
Assists the principal with accreditation reports
Verifies and collates all intra and inter school transfer information
Performs first aid and assists with dispensing with medication when the nurse is unavailable
Greets and assists any visitor, student, or teacher in a polite and efficient manner
Politely answers the telephone and takes appropriate messages
Receives and announces after school instructions, and writes bus passes for students
Assists in scheduling parent/teacher conferences
Compiles Reports including Quarterly Reporting and Accreditation report
Assembles packets for the beginning of the year enrollment
Responsible for requesting records on new students and mailing out records on withdrawn students
Sorts incoming mail and distributes to appropriate teachers and staff
Responsible for sending all confidential records to the next grade level center or high school at the end of the year
Develops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; insures job responsibilities are met competently and within established deadlines
Assists with special projects
All other duties as assigned by the administrator
SUPERVISORY RESPONSIBILITIES: None
QUALIFICATION: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High School Diploma or equivalent
One (1) year of experience in closely related field preferred
KNOWLEDGE/SKILLS/ABILITIES: Computer literate. Ability to follow all district policies and procedures. Ability to work independently, displaying initiative and enthusiasm for the tasks being done. Demonstrating strong communication skills, orally and in writing, with faculty, staff, team members, and administrators. Ability to work without supervision, and work as a team player. Ability to document records accurately. Ability to manage confidential information in a manner that respects students, families, and employees. Ability to listen effectively.
LANGUAGE SKILLS: Ability to read and interpret general written instructions in English language. Ability to effectively communicate with supervisor, school personnel, and co-workers.
MATHEMATICAL SKILLS: Ability to perform basic math functions such as addition and subtraction.
REASONING ABILITY: Ability to apply common sense understanding to carry out written and oral instructions. Ability to define problems, collect data, establish facts, and draw valid conclusions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to sit for long periods of time, stand, and walk.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Typical office environments. The noise level in the work environment is usually quiet.