MCMINN COUNTY SCHOOLS                                            
Job Title:                 SCHOOL SECRETARY
Exemption Status: Non-Exempt
Reports to:              Principal, Vice Principal,                            
Date Revised:         05/2021
Dept./School:          As Assigned___________________________________________________
 
 
Primary Purpose:
Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

Education:
High school diploma or GED
 
Special Knowledge/Skills:
Ability to operate multi-line phone system
Ability to multi-task
Ability to maintain accurate and auditable records
Ability to use software to develop or maintain spreadsheets and databases and do word processing
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
Ability to maintain confidentiality of information
 
Experience:
Administrative Assistant/Clerical Experience (preferred)

Major Responsibilities and Duties:

Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
3. Assist parents in checking students in and out of school.
4. Prepare and distribute student identification cards, bus passes, and parking stickers.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other

7. Provide clerical assistance as needed including assisting with the scheduling of appointments.
8. Compile, maintain, and file all reports, records, and other documents as required.
9. Maintain confidentiality.
10. Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
 

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
 
Reviewed by                                                                                                                      Date                                                              
 
Received by                                                                                                                        Date