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Northampton County Public Schools

Secondary Bookkeeper

Job | Posted 3 days ago
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Position Areas
Non-Instructional Support

Description

Salary: $37,408.00-58.021.00 (Commensurate with Experience)
Please visit the NCPS webite to determine salary specifics according to the current salalry scale: https://drive.google.com/drive/folders/1P15c1zCOGw1dkVfMsZeKvSLmQiygiBtF

Position Title
Bookkeeper-Secondary    
Description
Performs responsible clerical and technical work involving the preparation and maintenance of fiscal and related documents and ensures the accurate and efficient operation of the office.
Reports To
Principal
Qualifications
  • Extensive knowledge of business/finance functions
  • Demonstrated skills in financial and accounting procedures
  • Knowledge of computers and business office procedures
  • High school diploma with post high school related course work preferred
  • Such alternatives to the above qualifications as to the School Board may feel appropriate and acceptable
Performance Responsibilities
  • Know and effectively communicate the Division philosophy and mission.
  • Use computer to keyboard letters, perform statistical tabulations, compile data, form letters, memoranda, and purchase orders.
  • Use computer to keyboard reports, grant applications, and other narrative materials with accuracy.
  • Use judgment in determining appropriate procedures and methods to complete business tasks.
  • Collect data for and prepare reports as required.
  • Maintain specified office and school supplies, prepare inventories, and requisition supplies.
  • Use a variety of office machines, computer equipment, and software to complete business tasks.
  • Coordinate bookkeeping workload and recommend improvements in office procedures.
  • File a variety of materials according to prescribed procedures.
  • Maintain the confidentiality of reports, records, and personal experiences of a private nature regarding students, school employees, and patrons.
  • Use appropriate office terminology, business mathematics, and English in performing communication and financial responsibilities.
  • Assist the public in securing information in person or by telephone.
  • Assist in training new office employees.
  • Respond to students in a helpful and meaningful way.
  • Assist teachers in obtaining needed resources.
  • Maintain a professional attitude at all times.
  • Maintain financial records, post receipts, and disbursements in accordance with standard school accounting procedures and in accordance with legal regulations.
  • Maintain a complete bookkeeping system for both general and cafeteria accounts.
  • Maintain a financial filing system and prepare files for annual audit.
  • Reconcile checkbook and bank statements.
  • Sort, proof, and prepare material for posting.
  • Type records, account statements, and vouchers.
  • Prepare monthly and annual financial summary reports of all accounts within 10 days of the close of the period.
  • Maintain and budget spending of checking account and school funds totaling over $250,000.
  • Promptly receipt all monies to school financial software and deposit into checking account daily.
  • Communicate account balances regularly to school administration.
  • Train faculty on school activity fund policies and procedures and ensure compliance when processing transactions. 
  • Ensure established procedures are followed for securing onsite funds, prepare cash boxes for athletic games and other events, and reconcile boxes upon return, depositing funds accordingly.  
  • Maintain petty cash fund.  Replenish as necessary, reconciling funds from various activity accounts. 
  • Process purchase orders.  Request quotes from vendors for the purpose of providing cost information to administrators/teachers. 
  • Purchase goods and services at the request of administrators/teachers.
  • Communicate with vendors regarding approved purchase orders.
  • Maintain vendor files including W-9 forms for all vendors.
  • Prepare invoices for payment based on approved purchase orders. May include researching discrepancies, verifying receipt of goods/services, and obtaining documentation from vendors that are necessary for payment. 
  • Issue payments to vendors by check and maintain files of paid invoices.  
  • Receive and respond to written and telephone inquiries from vendors, parents, and staff.
  • Comply with sales tax exemption requests.
  • Monitor student fee records.   Generate interim and quarterly invoices for inclusion in letters sent to parents/guardians.  Respond to requests from staff, parents and students regarding accounts and balances. 
  • Manage dual enrollment payments from students.  Includes calculation of amounts due, collection of tuition from students, maintaining payment records, and follow-up on past-due balances.  Also includes reconciliation of the amounts collected to the community college invoice at the end of each semester.    
  • Manage cafeteria and prepayment accounts.  Reconcile monthly and remit a check to Central Office.
  • Manage technology repair account.   Collect money from students and reconcile monthly with a check to Central Office.
  • Maintain the CTE Budget tracking spreadsheet and prepare OMEGA reimbursements for expenditures under the Perkins Grant for approval by the responsible school administrator.
  • Perform such other tasks and assume such other responsibilities as the Principal or Chief Financial Officer may from time to time assign or delegate.
Terms of Employment
Twelve month year.  Salary to be established by the School Board in accordance with the Classified Salary Scale (School Bookkeeper-Secondary).
Evaluation
Performance of the job will be evaluated annually in accordance with Northampton County Public Schools supervision procedures.
February 5, 2025


Working Conditions & Physical Requirements (Office Positions)
Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal/typewriter; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential tasks.

Posted By

Northampton County Public Schools

7207 Young Street , Machipongo, VA 23405
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At the following locations

Northampton Middle School/Northampton High School

16041 Courthouse Road , Eastville, VA 23347
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