Office Specialist

Office Specialist - Student Access & Opportunity Department 
Non-contract, no benefits

Hourly rate: $21.36
Starting date: 11/15/2024

Contact Information:

• Name: Annya Becerra-Lowe
• Phone: 801-610-8543
• Email: abecerra@alpinedistrict.org

The job of Office Specialist for the department of Access & Opportuntiy provides administrative support in areas of enrollment, identificaion of students who are linguistically diverse, have a refugee background, or are Native American. Assigned duties may include providing and maintianing  student records, upload documents to database, testing students, providing general support in the office, and answering questions to staff and the public. 

Essential Functions

• Answers questions from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing general information and referral.
• Attends department and/or in-service meetings (e.g. presenting/sharing information as requested, etc.) for the purpose of conveying and/or gathering information required to implement assigned functions.
• Coordinates assigned processes (e.g. screening, enrollment, testing, etc.) for the purpose of ensuring accurate completion of scheduled District activities and processes including enrollment and identification of students
• Identification of students by screening and completing paperwork necessary to maintain compliance 
• Maintains manual and electronic documents files and records (e.g. letters, forms, reports, etc.) for the purpose of providing up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements.
• Oversees data (e.g. varied data collection for site, as required, etc.) for the purpose of ensuring accuracy for data application.
• Prepares standardized documents and reports (e.g. form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of ensuring proper conveyance.
• Provide assistance when needed in processing documents and materials (e.g. work orders, expense claims, department, District, State reports., etc.) for the purpose of providing required information, in accordance to District and State requirements.
• Researches rules, laws, programs (e.g. curriculum changes, employee hiring, class schedules, testing, etc.) for the purpose of ensuring necessary changes for future efficiency; attaining District goals for learning and employment fairness.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:

• age 16+
• High school diploma or equivalent.
• Job related experience is required.
• Bilingual and able to read, write and speak Spanish proficiently preferred but not required