District Office Administrative Assistant/Human Resources

Job Description
                                                                                                              Union Elementary School District - AZ
                                               Administrative Assistant - Human Resources
  Purpose
         The job of Administrative Assistant - Human Resources is done for the purpose/s of providing support to the
         educational process with specific responsibilities for the delivery of human resource services with specific
         responsibility for supporting department staff; providing information to applicants and employees; maintaining
         records; and completing assigned projects and tasks.
         This job reports to Assigned Administrator
  Essential Functions
        Administers pre-employment proficiency tests for the purpose of ensuring eligibility for employment.
        Assists with employment process (e.g. callbacks, scheduling interviews, notification, new employees, etc.)
        for the purpose of meeting district staffing requirements while complying with established guidelines.
        Attends meetings, workshops, and seminars for the purpose of gathering information required to perform
        functions.
        Compiles data from a variety of sources (e.g. applicants, employees, benefit carriers, outside agencies, etc.)
         for the purpose of complying with financial, legal and/or administrative requirements.
        Maintains an inventory of items (e.g. handbooks, applications, benefit packets, personnel forms, etc.) for the
        purpose of ensuring availability as needed.
        Performs record keeping and clerical functions (e.g. scheduling, copying, faxing, answering phone, etc.) for
        the purpose of supporting department staff.
        Prepares a variety of reports and related documents (e.g. classified and certificated reports, leave of
        absence forms, recruitment packages, etc.) for the purpose of providing documentation and information.
        Processes documents and materials (e.g. applications, changes in employment status, payroll changes,
        substitutes, etc.) for the purpose of disseminating information to appropriate parties.
        Responds to written and verbal inquiries from a variety of internal and external sources for the purpose of
        providing information and/or providing direction.
        Retains a variety of employment files (applicants, seniority and eligibility lists, test scores, etc.) and records,
        compiling pertinent employee information (salary, probationary period, eligibility, etc.) for the purpose of
        ensuring accuracy of employee's compensation, maintaining eligibility for position and complying with
        mandated requirements.
        Supports new employee orientation (e.g. introducing personnel, payroll, and benefit policies, assisting with
        enrollment forms, etc.) for the purpose of ensuring employees are knowledgeable of current practices and
        administrative processes.
  Other Functions
        Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning
        of the work unit.
  Job Requirements: Minimum Qualifications
     Skills, Knowledge and Abilities
     SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job
     conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: preparing
Administrative Assistant - Human Resources                                                                                                               

     and maintaining accurate records; planning and managing projects; operating standard office equipment; and utilizing
     pertinent software applications.
     KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read
     technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.
      Specific knowledge based competencies required to satisfactorily perform the functions of the job include: standard
     office software; office methods and procedures; business telephone etiquette; and concepts of grammar and
     punctuation.
     ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic,
     job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing
     defined but different processes; and operate equipment using standardized methods. Ability is also required to work with
      a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related
     equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires
     independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based
     competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; establishing
     and maintaining effective working relationships; working with detailed information; adapting to changing priorities; and
     working with frequent interruptions.
     Responsibility
     Responsibilities include: working under limited supervision using standardized practices and/or methods; providing
     information and/or advising others; tracking budget expenditures. Utilization of some resources from other work units is
     often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.
     Work Environment
     The usual and customary methods of performing the job's functions require the following physical demands: some lifting,
     carrying, pushing, and/or pulling,  some stooping, kneeling, crouching, and/or crawling and significant fine finger
     dexterity. Generally the job requires 70% sitting, 20% walking, and 10% standing.  This job is performed in a generally
     clean and healthy environment.
     Experience:           Job related experience with increasing levels of responsibility is required.
     Education:            High school diploma or equivalent.
     Equivalency:
     Required Testing:                                                              Certificates and Licenses
                                                                                                  Valid Driver’s License & Evidence of Insurability
     Continuing Educ. / Training:                                              Clearances
                                                                                                   Criminal Background Clearance/Fingerprint Clearance
                                                                                                   MMR
   FLSA Status                                               Approval Date                                            Salary Grade
   Non Exempt                                                                                                                     115

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Administrative Assistant - Human Resources