Clerical - Front Desk Secretary

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Position Areas
Non-Instructional Support

Description

Manassas Park City Schools – 1 Park Center Court, Suite A, Manassas, Park, VA  20111 

Vacancy Notice/Position Description

 

July 2024

 

POSITION:                        Clerical – Secretary, Manassas Park Middle School 

APPLICATION DEADLINE:                Until Filled

IMMEDIATE SUPERVISOR:                Building Principal

 

ESSENTIAL JOB FUNCTIONS (knowledge, skills, abilities, duties and responsibilities, physical conditions and nature of work, work environment):

 

KNOWLEDGE, SKILLS & ABILITIES:

  • High school diploma or general education (GED) certificate.

  • Considerable experience in progressively responsible clerical work.

  • Bilingual proficiency in English and Spanish (written and oral communication).

  • Proficient in general office procedures, secretarial techniques, and computer applications (Microsoft Office and Google Suites).

  • Excellent organizational and communication skills, with the ability to interact courteously and tactfully with a diverse range of stakeholders (students, teachers, staff, parents, and the general public).

  • Ability to work independently, manage multiple tasks in a fast-paced environment, and maintain confidentiality.

  • Strong teamwork skills and a flexible approach.

 

DUTIES AND RESPONSIBILITIES: 

  • Complies with all school laws, State Board of Education regulations, and all policies and regulations made by the School Board and Superintendent,

  • Performs all duties deemed necessary by the School Board and Superintendent for the efficient and successful operation of the school system,

  • Welcome visitors to the school, answering the telephone, and managing walkie-talkie communication,

  • Assists families with completing registration, enrollments, scheduling appointments, and interpreting school documents, 

  • Maintain and verify  accurate student records including all registration, transcripts, and transfer of student records, files, and reports related to enrollment, attendance, and other relevant data, 

  • Provides administrative support to facilitate student success by coordinating activities related to registration, enrollment, attendance, and academic programs,

  • Provides comprehensive clerical and administrative support to building administration,

  • Provides bilingual (English-Spanish) translation support, written and spoken, for building administrators, specialists, teachers, staff, and school nurses,

  • Attends special events to support school-community relations, including offsite registrations during the summer  and prescheduled weekend/evening school activities,

  • Schedule and, as needed, interpret parent meetings to facilitate communication between administrators and families.

  • Create and prepare correspondence and school documents in English or Spanish.

  • Manage incoming mail by receiving, sorting, opening, and routing it appropriately.

  • Organizes and ensures class coverage daily, 

  • Organize substitute teacher coverage for daily absences and ensure they have the necessary materials and complete timesheets,

  • Schedules administrative appointments and conference room use,

  • Performs other duties as assigned.

 

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other staff and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capability to effectively use and operate various items of office-related equipment such as, but not limited to, a personal computer, calculator, copier, and fax machine. Some climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.

 

HOW TO APPLY    Online at www.mpark.net 

 

Manassas Park City Schools assures Equal Employment Opportunities and equal education opportunities for employees and students as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.    

EQUAL OPPORTUNITY EMPLOYER


 

Posted By

Manassas Park City Schools

One Park Center Court Suite A, Manassas Park, VA 20111
 

At the following locations

Manassas Park Middle

8202 Euclid Avenue , Manassas Park, VA 20111