Secretary, Finance

Job | Posted 14 days ago
Valid Through
Position Areas
Non-Instructional Support


Description: 12 month Finance Secretary

Under the direct supervision of the School Principal the Finance Secretary provides support to department activities with specific responsibility for an array of fiscal services for student body and school site activities. Reports and updates fiscal information and ensures that fiscal practices are followed and disbursement of funds are within proper district and legal guidelines.

Job Summary:

  • Provides supporting documentation and information of internal process required for audit (balance and create daily deposits, receive all monies and enter into correct accounts, etc.) .
  • Collects funds from student events, student fees (class fees, ticket sales, yearbook purchases, athletic letter distribution, etc.) and ensures the accuracy and timely completion of transactions.
  • Maintains financial records related to activities and events (class fees, ticket sales, yearbooks, dances, fund raisers, club activities, student projects, etc.) and ensures completeness and availability of records and compliance with district policy and established regulatory guidelines.
  • Monitors financial procedures with individuals responsible for school site financial operations (students activities, fund raisers, bookstore, athletic department, clubs, etc.) to provide services within established guidelines.
  • Prepares written materials and electronic financial information (account status, ticket revenue, registration, refund checks, fees, gifts and grants, general funds, etc.) to  document activities, provide reference, convey information and comply with established financial, legal and administrative requirements.
  • Processes financial information (purchase orders, time cards, requisitions, etc.) to maintain accurate balances and ensure compliance with established accounting practices.
  • Researches discrepancies of financial information and documentation (student fees, purchase orders, invoices, etc.) to ensure the accuracy and adherence to established procedures prior to processing.
  • Compiles financial information related to work assignments (purchase orders, time cards, requisitions, etc.) and provides required documentation and processing information.
  • Participates in meetings, in-service training, workshops, etc. as required to convey and gather information required to perform job functions.
  • Performs general and program specific clerical functions to support departmental activities (distribute purchase orders, prepare mailings, maintain postage machine, registration forms, order new keys, scheduling, copying, faxing, etc.)
  • Requests parents, warehouse, and district office staff to provide cost information, purchasing and securing items.
  • Responds to inquiries of staff and administration regarding financial procedures and provides information, direction, and referral sources.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.
  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

  • Ability to describe problems and work orally or in writing to supervisor as required.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.
  • Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).

Physical and Mental Demands, Work Hazards

  • Works in standard office and school building environments.
  • Ability to work outdoors during outdoor student activities.

Qualification Profile
Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

  • Graduation from high school.
  • Minimum 21 years of age. 
  • College level course work in accounting, finance, business, word processing, and office procedures preferred.
  • Successful experience with office management in related area preferred.

FLSA Status:       Non-exempt


Full time, 12 month employee
Benefit eligible, Classified Rate
Support Professional Salary Schedule: Level Y1 
12 days sick leave, 10 days annual leave per fiscal year

Posted By

Tooele County School District

92 Lodestone Way , Tooele, UT 840748050

At the following locations

Deseret Peak High School

2150 N Berra Blvd , Tooele, UT 84074