Administrative Assistant - Principal FY 2024-2025

Job | Posted a month ago
Start Date
Position Areas
Non-Instructional Support



JOB TITLE:                         Administrative Assistant - Principal

DEPARTMENT:                   Owasso Secondary Sites

REPORTS TO:                    Principal

FLSA STATUS:                   Non-exempt

CONTRACT STATUS:        Full-time / 10 months 

SALARY SCHEDULE:       10 month administrative assistant

APPROVED BY:                 Human Resources

APPROVED DATE:            4/2/19

SUMMARY: Provides secretarial support to the Principal and assists in a variety of tasks to enhance the smooth and efficient operation of the school office.

ESSENTIAL FUNCTIONS: these statements are intended to describe the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

  1. Keep record of teacher absences and report to the Office of the Superintendent

  2. Distribute office mail

  3. Monitor and turn in staff time cards

  4. Order office, teacher, or other required supplies for school operations

  5. Design, copy, and distribute newsletters and bulletins

  6. Collect revenue, record, and make deposits of school funds and assist in preparation of the site budget

  7. Keep lists of teachers’ daily absences and turn in by the end of the week

  8. Performs first aid and assist with medication dispensing when the nurse is unavailable

  9. Make and distribute necessary copies

  10. Keep track of master school calendar

  11. Maintain and operate office machines

  12. Greet and assist any visitor, student, or teacher in a polite and efficient manner in a busy and sometimes stressful office environment

  13. Types and files letter, reports, correspondence, requisitions, spreadsheets, work orders, and other documents from notes, verbal instruction, or independently from knowledge of situations or projects

  14. Answers telephone in a polite and professional manner, responding to a variety of questions from faculty, parents, and students

  15. Requests and sends student records in a timely manner.

  16. Requests substitute teachers as needed

  17. Relays messages to staff and students

  18. Develops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; insures job responsibilities are met competently and within established deadlines.

  19. Assists with special projects.

  20. All other duties as assigned by the administrator.  


QUALIFICATION:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  1. High School Diploma or equivalent

  2. One (1) year of experience in closely related field preferred

KNOWLEDGE/SKILLS/ABILITIES:  Computer literate.  Ability to follow all district policies and procedures.  Ability to work independently, displaying initiative and enthusiasm for the tasks being done.  Demonstrating strong communication skills, orally and in writing, with faculty, staff, team members, and administrators.  Ability to work without supervision, and work as a team player.  Ability to document records accurately.  Ability to manage confidential information in a manner that respects students, families, and employees.  Ability to listen effectively.  

LANGUAGE SKILLS:  Ability to read and interpret general written instructions in English language.  Ability to effectively communicate with supervisor, school personnel, and co-workers.

MATHEMATICAL SKILLS:  Ability to perform basic math functions such as addition and subtraction.

REASONING ABILITY:  Ability to apply common sense understanding to carry out written and oral instructions.  Ability to define problems, collect data, establish facts, and draw valid conclusions.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to sit for long periods of time, stand, and walk.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Typical office environments. The noise level in the work environment is usually quiet.

Posted By

Owasso Public Schools

1501 North Ash , Owasso, OK 74055

At the following locations

Ator Elementary

1500 North Ash , Owasso, OK 74055