School Secretary

Job | Posted 3 months ago
Position Areas
Non-Instructional Support




JOB TITLE:                                             SCHOOL SECRETARY                                    
DEPARTMENT:                                        Altar Valley Middle School
REPORTS TO:                                         Principal
FLSA STATUS:                                        Non-Exempt
SUPERVISORY DUTIES:                        None
HOURLY RATE:                                        $16.00 - $18.75 

SUMMARY:  Provides confidential secretarial support to school principal, parents, students and staff.
  • Greets visitors, receives phone calls, determining which are priority matters and alerts administrator accordingly.
  • Manages administrator’s schedule, calendar and e-mail including making registration and travel arrangements.
  • Distributes, composes and creates correspondence such as reports, meeting minutes, announcements, bulletins, grants, evaluations, flyers, brochures and policy guidelines.
  • Orders office and instructional supplies and maintains records of purchase orders, invoices and requisitions.
  • Assist in tracking district programs, departmental budgets or grants.
  • Maintains correspondence, personnel files and other information files.
  • Manages mail through sorting, distributing, prioritizing and preparing bulk mail as needed.
  • Researches a wide variety of information, providing information to administrators, teachers and staff.
  • Serve as a backup and assists other office positions when needed.
  • Monitors and maintains time entry system attendance and related time keeping systems for school staff.
  • Submits and monitors various requests to other departments such as maintenance work orders, print shop requests, transportation needs, technology work orders and rental requests.
  • Responds to emergency situations and communicates to the administrator.
  • Diffuses potentially confrontational or volatile situations.
  • Manages the registration and withdrawal of students, including assignment of class and bus routes.
  • Manages the receiving, sending and maintenance of student records.
  • Assists in the coordination of student registration.
  • Receives and enters student enrollment information for both returning and new students.
  • Maintains student/parent/guardian information for both returning and new students.
  • Compiles an enrollment report to include the enrollment of students per teacher, subject and period.
  • Ensures student schedules are entered into the system and printed for distribution.
  • Performs all attendance duties.  Implements new guidelines for attendance into existing procedures.
  • Acts a resource for school and District personnel as well as a leader within the location’s office.
  • May be asked to prepare materials for the Governing Board. 
  • Serves as school registrar and student record keeper.
  • Maintains the flow of positive behavior incentives and awards on a regular basis.

Posted By

Altar Valley Elementary District

10105 S. Sasabe Rd , Tucson, AZ 85736

At the following locations

Altar Valley Middle School

16350 W. Ajo , Tucson, AZ 85736