The job of Maintenance Supervisor is done for the purpose/s of providing support to the educational process with specific responsibilities for directing the operation of district facilities; planning, coordinating and supervising the maintenance department; providing information and serving as a resource to others; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; and serving as a member of the leadership team.
This job reports to Assigned Administrator
- Collaborates with internal and external personnel (e.g. other administrators, auditors, public agencies, community members, etc.) for the purpose of implementing and maintaining services and programs.
- Confers with building principals (e.g. maintenance issues, custodial issues, preventative maintenance, remodeling, grounds, etc.) for the purpose of maintaining efficient operation of District facilities.
- Consults with administration (e.g. policies, procedures, rules, regulations, etc.) for the purpose of providing assessment and direction for practices relating to safety, security, efficiency and cost effectiveness of maintenance and operations; and ensuring adherence to established internal controls.
- Directs department operations; the maintenance of services and the implementation of new programs and processes (e.g. site repairs/construction, preventive maintenance, budget planning, etc.) for the purpose of providing services within established time-frames and in compliance with related requirements.
- Facilitates meetings and workshops, etc. for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as a District representative.
- Manages a variety of processes (e.g. document control, custodial supplies, life safety, climate control, District wide key file, irrigation and other grounds keeping scheduling, quality control inspections, etc.) for the purpose of ensuring District wide maintenance and facilities management.
- Monitors budget allocations, expenditures, fund balances and related financial activities (e.g. grounds, facilities, cleaning and restoration, energy management systems, skilled trades, etc.) for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and fiscal practices are followed.
- Oversees all school site improvements (e.g. plans, cost estimates, specifications, contracts, etc.) for the purpose of ensuring that jobs are completed efficiently; specifications are within regulatory requirements; and approving inspection reports and payment requests. Participates in meetings, workshops and seminars (e.g. long-range planning, State and Federal compliance mandates and procedures, Governing Board meetings, etc.) for the purpose of conveying and gathering information required for facilities operation.
- Performs personnel functions (e.g. interviewing, evaluating, supervising, staffing, professional development, and scheduling of skilled and unskilled maintenance personnel, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget.
- Prepares a wide variety of written materials (e.g. correspondence, memos, reports for Governing Board and Superintendent, policy/procedures, budget, project records, warranties, plans, cost estimates, bids, contracts, etc.) for the purpose of documenting activities, providing written reference, and providing direction.
- Researches new products, laws, regulations, etc. for the purpose of recommending purchases, contracts, and maintaining district wide services and projects.
- Responds to emergency district facility situations for the purpose of ensuring safety and optimal facility operation.
- Reviews plans and specifications (e.g. water inlets, electrical, gas and sewer services, critical valve locations, etc.) for the purpose of ensuring optimal maintenance operation.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning
of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
ABILITY is required to schedule a significant number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize a variety of job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; managing staff; leading and guiding staff; meeting deadlines and schedules; setting priorities; working with multiple projects, frequent interruptions, and changing work priorities; working with detailed information/data and maintaining accurate records; maintaining confidentiality; and facilitating communication between persons with frequently divergent positions.