Administrative Assistant - Finance
JOB TITLE: Administrative Assistant - Finance
DEPARTMENT: Owasso High School
REPORTS TO: Principal
FLSA STATUS: Non-exempt
SALARY SCHEDULE: Payroll/HR/Finance/12 month specialist
APPROVED BY: Mark Officer
APPROVED DATE: 2/12/2021
SUMMARY: Assists the principal with activities and general fund accounts. Provides support to the principal and assists in a variety of tasks to enhance the smooth and efficient operation of the office.
ESSENTIAL FUNCTIONS: these statements are intended to describe the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
Assist in budgeting site activity accounts for the next fiscal year.
Count money to verify funds received and issue receipts when necessary.
Run financial reports.
Prepare deposits to go to the bank.
Enter and code purchase requisitions.
Track purchase orders, invoices, and receipts.
Type suspension letters.
Type duty schedules, faculty roster, and any materials needed for the teacher’s packet.
Assist with special projects including accreditation requirements.
All other duties as assigned by the administrator.
QUALIFICATION: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High School Diploma or equivalent
One (1) year of experience in closely related field preferred
KNOWLEDGE/SKILLS/ABILITIES: Computer literate. Ability to follow all district policies and procedures. Ability to work independently, displaying initiative and enthusiasm for the tasks being done. Demonstrating strong communication skills, orally and in writing, with faculty, staff, team members, and administrators. Ability to work without supervision, and work as a team player. Ability to document records accurately. Ability to manage confidential information in a manner that respects students, families, and employees. Ability to listen effectively.
LANGUAGE SKILLS: Ability to read and interpret general written instructions in English language. Ability to effectively communicate with supervisor, school personnel, and co-workers.
MATHEMATICAL SKILLS: Ability to perform basic math functions such as addition and subtraction.
REASONING ABILITY: Ability to apply common sense understanding to carry out written and oral instructions. Ability to define problems, collect data, establish facts, and draw valid conclusions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to sit for long periods of time, stand, and walk.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Typical office environments. The noise level in the work environment is usually quiet.