Description
Senior Buyer
Professional Salary Schedule Lane F-H
Contract and Benefits
Hiring Manager: Craig Jensen
email: craigjensen@alpinedistrict.org
phone: 801-610-8515
Purpose Statement
The job of Senior Buyer is done for the purpose/s of providing support to and supporting the district purchasing department activities (warehouse, mail/money circulation, supervising, planning, etc.) with specific responsibility for implementing advanced and specialized purchasing activities in compliance with mandated requirements; overseeing daily activities; responding to a range of inquiries regarding processes or bid status; and achieving department objectives and goals within budget.
This job reports to Purchasing Director
Essential Functions
Administers complex and large amount bidding process and contracts for vendor performance/compliance within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements.
Assists with the management of purchasing, surplus operation, circulation and warehouse operations (e.g. orders, work orders and requisitions for supplies, equipment, conference requests, bids for potential commodities, supplies equipment and services, etc.) for the purpose of acquiring necessary resources to support district operation and supplying warehousing, delivery and circulation needs.
Assists auditors in providing requested information for the purpose of providing necessary documentation for completion of audit.
Compiles data from a wide variety of sources (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues, ensuring compliance with Federal, State and District purchasing policies and procedures, and/or monitoring purchasing processes.
Consults with Utah State Purchasing for the purpose of developing requirements and specifications for statewide bids, RFPs and/or contracts.
Evaluates vendors for the purpose of determining their capability for performing to established specifications.
Evaluates order and bid documentation (e.g. requisitions, change orders, bids, etc.) for the purpose of ensuring proper use of district funds in the acquisition of supplies, equipment and/or services.
Issues purchase orders, etc. for the purpose of completing purchasing processes in accordance with established procedures.
Maintains purchasing information, files and records (e.g. RFPs, purchase orders, vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and
regulatory guidelines.
Negotiates with vendors for the purpose of resolving purchasing issues and/or ensuring purchases are within state and district requirements/regulations.
Oversees surplus storage and auction for the purpose of ensuring that discarded District materials are disposed of appropriately.
Oversees unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
Prepares written materials and electronic financial information for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties.
Processes purchasing-related information (e.g. bid documents, tabulations, requisitions, electronic procurement, product specifications, statements of work, performance terms,contracts, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
Researches contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of ensuring compliance with budgetary guidelines.
Responds to inquiries from a variety of internal and external sources for the purpose of providing information, direction and/or appropriate referrals.
Supervises operations in the absence of the Director of Purchasing for the purpose of ensuring the continued operation of the department.
Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effectivefunctioning of the work unit.
Job Requirements: Minimum Qualifications
Experience: 3 years
Education: Bachelors degree in job-related area.
Equivalency: A combination of education and direct buying experience consistent with the minimum qualifications totalling no less than 5 years.
Job related experience with increasing levels of responsibility is desired.
Required Testing Certificates and Licenses
Pre-Employment Proficiency Test may be required
Valid Driver’s License & Evidence of Insurability
CPM, CPPB, CPPO or other widely accepted national purchasing Certificate preferred
Continuing Education Requirements
Maintains Purchasing Certificates and/or Licenses
Criminal Justice Fingerprint/Background Clearance