Description
Summary:
Under the supervision of the building administrator, the Registrar is responsible for managing and maintaining student records, including the enrollment, withdrawal, and transfer of students. This position requires a high degree of confidentiality, professionalism, and the ability to work independently to ensure the efficient operation of the school office.
Essential Duties and Responsibilities:
The following duties are representative of the essential functions of the position and are not intended to be an exhaustive list. Additional duties may be assigned as necessary:
Register new students by verifying residency, enrollment eligibility, and immunization records, and entering information into the student information system.
Maintain accurate and confidential student records in compliance with district policies and applicable federal and state laws (e.g., FERPA).
Manage student enrollment status, including processing transfers and withdrawals, receiving and sending student records, and generating associated reports.
Prepare and distribute official documents such as report cards, transcripts, and enrollment reports.
Review and interpret student data to ensure accurate record-keeping.
Prepare a variety of documents and correspondence related to student enrollment, grading, transfers, and other administrative functions.
Process and receipt student activity deposits and maintain accurate financial records related to student activities.
Perform general clerical and secretarial tasks for the department in an efficient, accurate, and timely manner.
Notify building administration of student attendance concerns as needed.
Support school administrators and counselors by preparing reports and providing accurate student data.
Ensure timely and accurate submission of all required state reports related to student enrollment and performance.
Foster a collaborative, team-oriented environment and demonstrate flexibility in adapting to changing priorities.
Perform other duties as assigned to support the efficient and effective operation of the department.
Minimum Qualifications:
High school diploma or equivalent required; associate’s degree or coursework in business administration or a related field preferred.
Experience with student records systems (e.g., PowerSchool, Infinite Campus) strongly preferred.
Strong organizational and communication skills.
Demonstrated ability to maintain confidentiality in handling sensitive student information.
Proficient in Microsoft Office and other standard office software.
Ability to work independently with minimal supervision.
Working Conditions:
This is a full-time, year-round position.
Work is performed in a standard office environment with frequent use of computers and other office equipment.
May require occasional lifting of up to 25 pounds.
Equal Employment Opportunity:
Newcastle Public Schools is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, or any other legally protected status in its employment practices or in the provision of educational services.
Interested applicants should email Amanda Townley, Principal, at atownley@newcastle.k12.ok.us.