District Office Administrative II Secretary

Job | Posted 21 days ago
Valid Through
Position Areas
Non-Instructional Support


Please note that this posting closes at 3:00 pm on the date listed above.

Granite School District

If you have questions regarding this position, please contact Stephanie Maarse at (385)-646-4212 or email smaarse@graniteschools.org


Job Title Administrative II Secretary
Department Educator Support & Development 
Supervisor Director
Salary Schedule Secretary Salary Schedule
Lane Placement E8
Contract Length 12 Months
FLSA Classification Non- Exempt



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Job Summary
Provides secretarial services to the Director and department staff.  Assists with preparation and monitoring of department budget.  Assists with bookkeeping, processing payroll, ordering equipment and supplies, scheduling, monitoring inventory and organization of events.  
Essential Functions

  • Provides secretarial services to department director which may include many confidential personnel issues.
  • Processes all department timecards, Time and Attendance Reports, all comp time records and verifies all leave balances for absences. Enters and validates all Time and Attendance Reports on the QSS system and responds to payroll inquiries for the department. Prepares payroll reports at regular intervals and as requested. Maintains a consistent and ongoing record of comp time, sick leave and vacation for the department.
  • Obtains the annual budget requirements for the department and prepares preliminary budget estimates. Maintains and balances books on all department accounts. Provides advanced warning of potential over-expenditures of funds and initiates electronic transfers of funds. Prepares financial and other budget reports at regular intervals.
  • May be responsible for disbursing and accounting for discretionary money as designated by the director. Assists in overseeing credit card purchases and reconciliation of department credit cards.
  • Maintains a regular filing system including a set of locked personnel files and processes related information and correspondence. Prepares documents for use in interviews for employee hiring.
  • Supports other work group members when needed. Provides organization in the office and communicates with school mentors, coaches and teachers.
  • Maintains statistical information or other data logs, spreadsheets on projects. Maintains a fixed asset inventory and property accounting system.
  • Sorts, separates and distributes incoming mail, products or material in prescribed manner. Orders and maintains office supplies as needed. Prepares inter-office vouchers and requisitions. Maintains a schedule of appointments and makes arrangements for conferences and interviews. Welcomes visitors and arranges for their needs and screens callers in accordance with predetermined policy. Places and receives telephone calls, records messages and redirects inquiries for proper attention.
  • Organizes and implements computer systems, programs and software which serves the needs of the department. 
  • Organizes various events throughout the year.
Non-Essential Functions
  •  Other duties as assigned.
Required Knowledge and Skills
  • Requires skill in word processing (55 wpm), computer operation plus relevant software, work organization, operation of business machines, basic math, bookkeeping, oral and written communication and interpersonal relations.
  • Excellent written and oral communication skills with the ability to check written communications for spelling, grammar, punctuation, correct sentence, and paragraph structure.
  • Requires strong problem solving and analytical skills.
  • Requires bookkeeping, budgeting, payroll and accounting skills.
  • QCC and Discovery skills preferred.
  • Ability to deal with people in a professional manner which shows sensitivity, tact, and professionalism.
  • Ability to work effectively with others.
  • Ability to organize work and materials.
  • Ability to maintain confidentiality of district, employee and other information. 
  • Ability to operate a variety of office machines.
Required Knowledge, Skill and Ability
  • High School diploma or equivalent.
  • Type test of 55 wpm or better preferred.
Required Prior Experience
  • Two years of prior full-time secretary work experience preferred.

Decision Making Authority
Prioritizes own work. Determines timely notification of supervisor concerning budget allocation, spending or other problems.  Plans and prepares for meeting many deadlines.  Determines appropriate responses to questions raised by phone or in-person visits.

Non-Supervisory Interaction
Interacts with outside agencies, administrators and teachers at the school level and administrators and specialists in other departments and other school districts and universities.

Supervisory Responsibility

Working Environment
Standard office conditions. Works on multiple assignments with deadlines.

Physical Demands
Requires the ability to sit, stand, walk, stoop, kneel, crouch or crawl. Ability to reach with hands and arms, use hands to finger, handle or feel. Ability to talk or hear. Vision abilities include close vision, distance vision, color vision and ability to focus. Physical demands require moving and lifting supplies, equipment, etc. up to 25 pounds and occasionally lift and/or move up to 50 pounds.

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Posted By

Granite School District

2500 South State Street , Salt Lake City, UT 84115

At the following locations