Leave and Attendance Specialist

Norman Public Schools
Leave and Attendance Specialist Job Description


Job Title:                  Leave and Attendance Specialist
 
Credentials:             None required for this position.
 
Education:               High school diploma or GED
 
Training or experience required: 1-2 years of successful secretarial experience. A minimum of 1 year with computerized accounting experience. Minimum of 1 year in a school system is preferred.
 
Site:               Administrative Services Center – Business Department
 
Reports to:   Accounting Coordinator
 
Contract:      260 days
 
Salary Schedule:    Business & Personnel
 
FLSA Classification:  Non-exempt
 
Essential Job Functions:

• Oversee the Frontline Absence Management and Time and Attendance Systems and provide training to Campus Users.
• Work with Frontline Campus Users on weekly missing punches/absences and alert payroll when complete for processing.
• Audit timesheets on a weekly basis looking for midnight punches and partial day worked with no leave entered.  Work with Campus Users to correct the errors.
• Enter all absences when the employee or Campus User does not enter within the 10-day window allowed.
• Provide all comp time leave payoffs/deductions for Support employees to Payroll for processing when an employee resigns and at the end of the fiscal year.
• Process the Beginning of Year procedures in Frontline Absence Management and Time and Attendance.
• Process the End of Year procedures in Frontline Absence Management and Time and Attendance.
• Maintain a general knowledge of all the work and school calendars.
• Maintain a general knowledge of salary schedules and negotiated agreements
• Enter in Frontline leave type available for new employees, and update leave type as needed
• Assist with School Personnel Report (SPR) compliance
• Prepare reports as necessary.
• Perform other duties as assigned.

 

 
Knowledge, Skills, & Abilities:
Successful performance of the job requires good customer service/people skills and ability to handle problems and provide information and technical assistance as requested. It requires complying with safety guidelines and policies to reduce accident or injury to staff or to students. It requires following school dress standards, proper attendance or leave policies, and other work-habit concerns for staff. Creativity, initiative and effective problem solving are critical to the success of the position.  Help manage the computerization of school district operations. Provide training and support to district staff in the use of administrative computer systems. Perform such tasks to the ultimate benefit of the educational program. An incumbent in this position will utilize discretion, ingenuity and independent judgment due to the complexity of the job. Since there may be several ways to solve a problem, an incumbent is free to choose the solution. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is regularly to sit/stand; frequently required to reach with hands and arms; occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.  The successful employee is expected to model the district’s core values of integrity, inclusiveness, collaboration, and optimism.