ADMINISTRATIVE ASSISTANT () (CC:6016)

GENERAL STATEMENT OF RESPONSIBILITIES:  To provide administrative support to an Administrator within the district.      
 
PRINCIPAL DUTIES:  (essential functions)

• Develops and implements procedures, protocols and processes within the department or unit.
• Provides secretarial support such as preparing correspondence and other written documents, receives phone calls, answers questions and routes messages; schedules and prepares for meetings, processes mail, schedules appointments and keeps calendar.

• Prepares reports, maintains records, coordinates departmental activities, analyzes financial or project data, and makes recommendations.

• Organizes and completes special projects as assigned.

• Assists in the preparation of the budget and maintains budget records throughout the year.  Maintains, submits and receives purchase orders and invoices.
• Performs other duties as assigned.

• Knowledge of principles and practices of office administration.
• Knowledge of office equipment and computer hardware and software applications.
• Knowledge of report preparation, basic accounting and budget principles.
• Knowledge of customer service techniques.

• Skill in operating office equipment and computer hardware and software applications.
• Skill in performing mathematical computations.
• Skill in maintaining confidential information.
• Skill in composing memos, letters, reports and other documents.
• Skill in establishing and maintaining effective relationships with co-workers, parents and others.

• College or University Degree, preferred
• Three (3) years office experience, preferred
• Bilingual (English/Spanish), preferred.