ESE / School Intake Clerk

Job Specifications: The ESE/FSCM Clerk is a full-time, year-round position responsible for supporting the Staffing specialist on administrative related ESE tasks and maintaining all special education files for students with disabilities in a well-organized, compliant manner. The position also is charged with ensuring all student enrollment document is secured and tracked.

Job Responsibilities:

Follow up on all referrals within 48 hours. Create a Raintree file of basic demographic info for each new referral and update case notes as appropriate. Complete a Red Folder with a “Student Enrollment Cover Sheet” and “Charter School Therapy Student Enrollment” Form (if applicable once a student enrolls) and distribute to appropriate team members. Schedule tours/conduct tour as needed. Ensure completion/submission of all information/paperwork required for classroom enrollment. Assist Staffing Resource Specialist with clerical tasks (i.e. Sending ESE meeting notices, scheduling meetings, managing the outlook calendar invites, tracking meeting schedule, copying materials, filing meeting packets, updating, and monitoring ESE database) Assist with organizing records and maintain student CUM folders while protecting confidentiality of student records and information. Submit exceptional student education data to registrar by completing ESE transmittal form after each ESE meeting (within 24 hours) and communicate with all required personnel to ensure efficiency and accuracy. Assist Principal/AP with creating Charter School therapy schedules, submitting Charter Therapy Enrollment form and other info to QA Coordinator for entry into Raintree and tracking productivity/required frequencies. Process student record requests from other school districts within 24 hours Submit student record requests for new students and follow up as needed. Assists in regular file reviews to ensure compliance including verifying the presence of documents. Other duties as assigned