Administrative Assistant in the Department of Teaching and Learning

Job | Posted 2 months ago
Start Date
Position Areas
Non-Instructional Support


POSITION:   Administrative Assistant in the Department of Teaching and Learning (12 Months)
LOCATION:     Walker-Grant Center
SALARY RANGE:  Placement on the School Board Office Secretary Scale depends on experience
BEGINNING DATE:     January 3, 2023, or To Be Determined

CONTACT PERSON:   Eileen Pospisil, Human Resources Admin Assistant, Ext. 2610

TO APPLY:    Internal candidates please submit a cover letter and updated resume to Human Resources - .
                      External candidates must submit a completed classified application to Human Resources.
NOTE:    Fredericksburg City Public School Division is an equal opportunity employer.  Therefore, it does not discriminate on the basis of race, color, religion, national origin, political affiliation, gender, age, marital status, or disability in its educational programs or employment.  No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position or program for which application has been made.

PLEASE POST:        December 2, 2022

To perform varied administrative assistant functions for three directors in the Department of Teaching and Learning
  1. High School diploma required, with some college or business school training preferred.
  2. Experience as an administrative assistant
  3. Comprehensive knowledge of terminology, procedures, and equipment related to office assistant responsibilities, including financial paperwork and budget oversight
  4. Proficient knowledge of education terminology and procedures, with knowledge of special education terminology and procedures preferred
  5. Advanced skills in the use of technology (Microsoft Word and Excel required)
  6. Advanced oral and written communication skills with the ability to maintain confidentiality
  7. Ability to maintain clerical records in the Microsoft Office Suite and PowerSchool and to prepare reports from such records
  8. Has the ability to handle responsibility, work independently, and maintain collaborative working relationships with students, teachers, families, administration, and co-workers
  9. Advanced organizational skills; detail-oriented
  10. Ability to work effectively under pressure and to meet deadlines
Director of School Quality, Director of Student Achievement, and Director of Special Education
  1. Serves as the confidential assistant to supervisors
  2. Responsible for handling all incoming and outgoing correspondence for supervisors
  3. Prepare general correspondence/information including letters, memos, and agenda items
  4. To input, maintain, and create reports from the student information system (PowerSchool) and other online platforms
  5. Maintain files for all students identified special education in accordance with the Library of Virginia Schedule of records Retention and Disposition 
  6. Prepare and mail all correspondence to parents related to eligibility meetings
  7. Communicate with SEAC members for meeting reminders
  8. Record and create minutes for various group meetings
  9. Monitors and expends funds included in annual budget including maintaining complete and comprehensive financial records
  10. Answer building-level questions/provide support for attendance tracking and special education records
  11. To plan, organize, and prioritize office work and complete special projects as assigned
  12. To perform other related work as assigned
            Twelve-month position.
Performance on this job will be evaluated in accordance with School Board policy and administrative regulations on evaluation of classified personnel.


Posted By

Fredericksburg Public Schools

817 Princess Anne Street , Fredericksburg, VA 22401

At the following locations

Central Office

210 Ferdinand Street , Fredericksburg, VA 22401