JobID 1401 : Before/After Care Site Director (#369786)

Job | Posted a year ago
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Job Title:  Before/After Care Site Director 
Department:  Before/After Care
Reports To:       Before/After Care Program – Coordinator and Assistant Coordinator
Grade:  06
Number of Days: Varies
Security Access: Bell, Columbus, Disney, ECDC Porter, Eisenhower, Eliot, Grimes, Grissom, Key, Lanier, Lee, McClure, Patrick Henry, Robertson, Salk, Skelly, Wright, Zarrow
Current Date: March 18, 2015
Overtime Status:

Job Objectives:  Coordinate and implement a comprehensive activity-based before/afterschool program that meets the developmental needs and interests of the children.  Work also involves fiscal management, administrative, and parent communication functions for the program.

Minimum Qualifications:
At least 1 year of experience working with children.

High school diploma or GED and at least one of the following:
a) Current CDA (Child Development Associate credential)
b) Current CCP (Certified Childcare Professional credential)
c) Certificate of Mastery in early childhood education, child development or school age from and accredited Oklahoma two-year college.
d) 30 college credits from an accredited college or university which includes at least 15 college credit hours in child development, early childhood education, elementary education, recreation or other coursework that supports working with children, families and the community.
e) 4-year degree from and accredited college or university which includes 6 college credit hours in child development, early childhood education, elementary education, recreation or other coursework that supports working with children, families and the community.
f) 2 or 4 year degree from and accredited college or university in child development, early childhood education, elementary education, recreation or other coursework that supports working with children, families and the community.
g) A valid teaching certificate in education from the Oklahoma State Department of Education.

First aid and CPR training must be obtained within 30 days of initial hire date, and must be kept current during time of employment.

Responsibilities and Essential Functions:  The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

Program Management/Operations
• Coordinate operations of before and after school site ensuring high quality programming in a safe, nurturing and fun environment.
• Comply with all policies and procedures set by Tulsa Public Schools, Oklahoma Department of Human Services, including but not limited to, licensing requirements and the Reaching for the Stars program.
• Supervise, observe, and ensure the safety of the children enrolled in the program.
• Maintain records including personnel files, children’s files, weekly site reports, class lists, sign-in/out sheets, attendance sheets, and meal counts.
• Actively maintain positive communication with parents.  Recognize parent concerns, evaluate course of action, and respond professionally to the needs of the parents.
• Familiarize self with all aspects of the site budget to ensure that all resources are managed effectively and within budgetary constraints.
• Ensure that appearance, cleanliness and safe environment of the site is appropriately maintained. Responsible for maintaining inventory list and for requesting supplies and equipment.
• Assist Accounts Receivable Specialist with managing enrollment and accounts receivables.
• Manage the child care subsidy program by reconciling daily exceptions report for missing swipes, and following up with parents that have missed swipes.
• Comply with the guidelines of the After School Snack Program.  Work directly with the cafeteria manager to ensure the program is billed accurately for snacks
• Substitute at other sites as needed.

Program Planning/Implementation
• Interact with children and youth in a positive, nurturing manner while maintaining appropriate emotional and physical boundaries.
• Plan, develop, and implement developmentally appropriate weekly lesson plans that engage children, responds to their interests, and creates a balance of meaningful activity choices.
• Direct the daily set-up and close-down of program to ensure children have access to a variety of developmentally-appropriate program resources, interest centers, and activities.
• Provide attentive, continuous supervision appropriate to the age of children, the activity, and the setting.

Staff Development
• Supervise, train, evaluate and delegate duties to site assistant(s) to provide a highly quality program.
• Conduct weekly staff meetings with site personnel.

Professional Development
• Attend and participate in staff meetings, trainings, and site events.
• Obtain professional development hours required by DHS Reaching for the Stars program.
• Create a professional development plan that is reviewed annually and updated as needed.

Skills and Abilities Required:  The following characteristics and physical skills are important for the successful performance of assigned duties.
• Thorough knowledge of child growth and development.
• Ability to work cooperatively and collaboratively with others, demonstrate self-discipline and initiative.
• Ability to deal with problems in a courteous, tactful manner.
• Working knowledge of effective methods of managing, caring and promoting positive behaviors with children.
• Recognize that children and youth grow and develop at different rates with individual needs, temperaments, characteristics, and abilities.
• Recognize the importance of providing a developmentally and culturally appropriate and safe learning environment.
• Ability to communicate clearly and concisely, both orally and in writing; ability to communicate with school personnel, students, and parents.
• Maintain confidentiality of children and staff records.
• Must be able to delegate, supervise, and motivate others to achieve the goals of the Before/After Care Program.
• Pay close attention to detail. 
• Excellent customer service skills.
• Basic knowledge of computers.

Supervisory Responsibility
• Supervise site staff including assistant site directors, site assistants and substitutes.

Working Conditions:  Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.
• Set-up and put away equipment and supplies daily, which may include moving cafeteria tables, and lifting storage containers. 
• Must be able to actively participate in physical activities on a daily basis.  Outside activities will take place during hot and cold weather. 
• Must be able to tolerate noise, movement, and a fast-paced environment.
• Must be able to stand and/or walk for long periods of time.

Tulsa Public Schools is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, sexual orientation, or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.

Posted By

Tulsa Public Schools

3027 S New Haven, Tulsa, OK 74114-4114

Compare with State

Amount per Student

$10,307 (USD)

State Average: $8,775 (USD)

% ELL Students


State Average: 7%

Student Teacher Ratio


State Average: 16.32

% IEP Students


State Average: 16%



State Average: 142