1/2 Contract - Assistant Student Information Systems (SIS) Administrator

Posted 5 days ago
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Valid Through
11/29/2022
Position Areas
Non-Instructional Support

Description


 

ICSD Human Resource Services

Certified Employee Job Description

 

 

 


 

Department: Technology Department             Date Prepared: 11/2022

 

Job Title: Assistant Student Information Systems (SIS) Administrator 

 

Classification (FLSA Status):  Non-Exempt

 

Lane/Salary Grade: Technology Salary Schedule

 

Location: District Office East

 

Expected Work Hours:

  • 20 hrs/week (1/2 Contract) (9AM - 1PM)

  • During regular school hour

 

 


 

General Function:

The Assistant District Student Information Systems (SIS) Administrator assists in managing the SIS (currently PowerSchool) including user accounts (administrators, teachers, other employees, parents, and students), data within the SIS, and the servers that run the SIS.  This position also assists in supervising the actions of all employees who have access to the SIS (in regard to the quality and integrity of the data in the SIS) and works a great deal, in particular, with school secretaries and registrars.  The assistant SIS administrator assists in ensuring the security of the SIS, state reporting, FERPA compliance, the creation and maintenance of custom reports in the SIS, and a number of other tasks connected with student data (e.g. data uploads to authorized third party companies)

 

Organizational Structure:

 

Job Title: Assistant Student Information Systems (SIS) Administrator

 

Supervisors’ Titles: Technology Director

 

Jobs Reporting to this Title: None

 

Summary and Overall Objective:

The Assistant District Student Information Systems (SIS) Administrator assists in managing the SIS (currently PowerSchool) including user accounts (administrators, teachers, other employees, parents, and students), data within the SIS, and the servers that run the SIS.  This position also assists in supervising the actions of all employees who have access to the SIS (in regard to the quality and integrity of the data in the SIS) and works a great deal, in particular, with school secretaries and registrars.  The assistant SIS administrator assists in ensuring the security of the SIS, state reporting, FERPA compliance, the creation and maintenance of custom reports in the SIS, and a number of other tasks connected with student data (e.g. data uploads to authorized third party companies)


Essential Functions Duties and Responsibilities:

 
  • Assistant SIS (PowerSchool) and Data Administrator for Iron County School District and SUCCESS Academy

  • Assistant Systems Administrator for all PowerSchool servers

  • Assistant Data Gateway Administrator for Iron County School District and SUCCESS Academy

  • Assist with the following:

  • Preparation and submission of student data to the State of Utah

  • SEATS: teacher, class and section creation and then enrollment for all SEATS students (i.e. students taking classes through online schools, e.g. Utah Online)

  • Student and staff photo import into District systems from a number of photography studios 

  • ACT score receiving and importing into PowerSchool (along with all other state test score reports)

  • State student number creation and retrieval

  • Custom data reports

  • Data submission and support for school programs (e.g.: GoMath, Dibels, Discovery, Koha, and Alexandria)

  • NSLP (National School Lunch Program) support and data submissions

  • Scribbles project manager supporting District users

  • Student data privacy (FERPA)

  • PowerSchool trainer

  • Support users via telephone (in particular), email, chat, video conference, remote desktop, and in-person interactions

  • Use of the following remote desktop software:  Apple Remote Desktop, Microsoft Remote Desktop, TeamViewer, and others as needed

  • Ability to work with multiple operating systems (e.g. Windows, macOS, and Chrome OS)

  • A keen eye for detail and a penchant for the accuracy and quality of data

  • Experience in and ability to use advanced features of data manipulation and analysis tools (e.g. Microsoft Excel, Ablebits [an Excel add-on], etc.)

  • Working knowledge of federal and state student data privacy laws and best practices and the ability to implement these (including training of personnel) in a School District setting

  • Ability to use internet browsers to interface with a variety of government and corporate entities that receive, use, process, and provide student data

  • Ability to work with government and corporate personnel, respectively, to facilitate required reporting and third party services for District staff and students

  • Ability to work with other systems (e.g. Active Directory server) that use student and staff data

  • Excellent communication abilities to support copious amounts of telephone interaction and regular in-person group trainings for secretaries, registrars, and counselors

  • Ability to use specialized tools to support users (e.g. remote desktop and video conferencing software)

 

This description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other related functions as assigned.


Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, knowledge and experience requirements; the machines, tools and equipment used; and any licenses or certifications required. 

 

Required Education and Experience: High school diploma or equivalent.


Preferred Education and Experience: 

  • Knowledge of and experience working with school information systems (PowerSchool experience preferred)

 

Job Related Experience:

  • Minimum 5 years experience (and consistent with stated “Duties and Responsibilities”)

  • Experience in and ability to use advanced features of data manipulation and analysis tools (e.g. Microsoft Excel, Ablebits [an Excel add-on], etc.)


Required Licenses and Certifications:


Character

  • Iron County School District expects all employees to practice high standards of moral and ethical conduct which are consistent with the values taught in our schools. 

  • All employees are expected to be law abiding, ethical and honest; and demonstrate respect for the dignity of all students, colleagues, parents and members of the community. 

  • All employees are expected to adhere to all district policies while employed. 


Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Work Environment: 

  • Indoor/office environment (potential outdoor work if running cable or handling warehouse surplus)

  • Fast-paced environment with changing priorities.

  • Multiple demands from several areas are frequently required of the employee.


Physical Demands:

  • While performing the duties of this job, the employee is regularly required to sit. 

  • The employee frequently is required to stand and walk. 

  • The employee may be required to stoop, kneel, crouch, or crawl. 

  • The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to  50 pounds

  • Specific vision abilities required by this job include close vision, distance vision, and color vision.


Machines, Tools, Equipment Used: 

  • Computers

  • Network Equipment (Routers, Switches, Servers)

  • Network Testing Equipment (hand-held diagnostics)

  • Standard IT and Network Tools (crimpers, punchdown, etc.)

  • Copier Machines

  • Printers


Possible Hazards: 

  • Contact with dissatisfied individuals;

  • While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, equipment, and machinery, with a potential risk of electrical shock;

  • The noise level in the work environment is usually moderate, but may (on occasion) be loud (the employee may choose to wear headphones or hearing protection).


Expected Work Hours:

  • Part-time 20 hours per week;

  • Generally between, 8:00 AM and 5:00 PM, Monday through Friday (excluding public / district holidays);

  • Possibility for days or weeks (or weekends) when – because of access issues or project duration – more than eight hours per day and/or 40 hours per week may be necessary.


Travel Requirements: 

Regular travel within the district (county) is required

Some travel within the state may be required


Terms of Employment: 

9 month Contract
 

Expected Work Hours:

  • 20 hrs/week (1/2 Contract) (9AM - 1 PM)

  • During regular school hour


Job Evaluation: Performance of this job will be evaluated in accordance with provisions of the board’s policy on Evaluation of Classified Personnel.


The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A) and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

 

Iron County School District is committed to a policy of equal employment opportunity and does not discriminate in the terms, conditions, or privileges of employment on account of race, age, color, sex, national origin, physical or mental disability, religion, or otherwise as may be prohibited by federal and state law. 



 

 

Posted By

Iron County School District

2077 W Royal Hunte Dr , Cedar City, UT 84720
 

At the following locations

District Office East

1957 W ROYAL HUNTE DR , CEDAR CITY, UT 84720