Workers Compensation Support Personnel Specialist
Norman Public Schools
Support Personnel Specialist Job Description
Job Title: Workers Compensation Support Personnel Specialist
Credentials: None required for this position.
Education: High school diploma or GED required. (See below.)
Training or experience required: 5 years of successful employment as a secretary or administrative assistant with school district experience or HR-related experience, preferred. College or business school emphasis on HR or other business-related areas preferred but not required. Must have strong computer experience with Microsoft Word, PowerPoint and Excel, Google Suite (Google Docs, sharing docs and spreadsheets, etc.) as well as other applicable software including but not limited to MUNIS and Frontline.
Site: Administrative Services Center - Personnel Services
Reports to: Associate Superintendent and Personnel Services Coordinator
Contract: 260 days (Year-round with the exception of federal holidays designated on the work calendar for this position)
Salary Schedule: PERSONNEL PAY TABLE with years of applicable experience and level of education taken into consideration
FLSA Classification: Non-exempt
Essential Job Functions:
Maintain and update the current database of support positions including onboarding and OSBI compliance.
Provide assistance to principals and patrons, answer calls and respond to questions regarding current support employee job openings and/or recommendations for hire.
Serve as a resource to all administrators regarding the aspects of the hiring process.
Verify qualifications, certifications, and transcripts as required for all highly-qualified support personnel.
Verify years of service and applicable experience of all new employees for the purpose of establishing their initial step on the payscale.
Enter all hires, separations from employment, and changes of assignments into MUNIS.
Maintain electronic personnel records of all current employees in MUNIS.
Process requests for service records, verifications of employment, and sick leave balance transfers on new and outgoing employees.
Distribute and receive employee contracts; maintain current list of all completed contracts and scan contracts into employee records.
Distribute and receive all support employee evaluations to ensure completion according to employee contract. Scan completed evaluations into employee records.
Give paraprofessional exams as required.
Prepare lists for Service Recognition and retiring employees.
Assist with coordination of Support Employee of the Year recognition.
Employee-process all new support employees, creating employee personal records in MUNIS and Frontline and entering all employee data.
Prepare employee files and list of teachers assistants for Accreditation as needed.
Prepare the Support Personnel agenda for the NPS Board of Education meetings on new hires, resignations, and terminations monthly.
Assist with the coordination of the annual Secretarial Back-to-School Breakfast/Staff Meeting.
Work with hiring managers/supervisors to ensure the integrity of the hiring and employment process are maintained.
Perform other duties as assigned including but not limited to filing Workers Compensation claims for all employees, maintaining employee accident reports, and keeping record of release-to-work schedules with hiring managers/supervisors.
Assist with clerical and compliance tasks in the personnel services department including but not limited to scanning employee files into Munis and preparing personnel information for distribution to school and district sites.
Knowledge, Skills, & Abilities:
Successful performance of the job requires good customer service/people skills and the ability to handle problems and provide information and technical assistance as requested. It requires complying with safety guidelines and policies to reduce accidents or injuries to staff or to students. It requires following professional dress standards, proper attendance, timeliness, and/or leave policies, and exemplifying other work-habits that underscore professionalism as part of the personnel services team. Creativity, initiative and effective problem-solving are critical to the success of the position. Help manage the computerization of school district operations. Provide training and support to district staff in the use of administrative computer systems. Perform such tasks to the ultimate benefit of the educational program. An incumbent in this position will utilize discretion, ingenuity and independent judgment due to the complexity of the job. Since there may be several ways to solve a problem, an incumbent is free to choose the solution.