Administrative Assistant - Education
Job Specifications: Qualified candidate:
Strong Customer Service skills Attention to detail Professional appearance. Strong computer skills, including demonstrated proficiency with Microsoft word, excel, 10- key – touch data entry. Dependable/Dedicated Self motivated Able to work independently and on multiple projects Organized Bilingual Preferred (English/Spanish) Job Responsibilities:
Provide general office support including draft correspondence, fax, copy, e-mail, scan, setting up meetings and maintenance of calendars and gatekeeper/problem solver. Assist in gathering/organizing DCF staff and student records and ensure kept up to date/compliant. Collect and Post payments (checks/credit cards) for childcare/before & after school/summer. Update tuition report weekly and monitor payment status to weekly tuition report. Follow up with outstanding payments and notify Principal/AP of any on-going payment issues. Ensure the “Red Safety Binder” is kept up to date with all required compliance documents including monthly fire drills, fire extinguisher and health department inspections. Assist Principal/AP with creating Charter School therapy schedules, submitting Charter Therapy Enrollment form and other info to QA Coordinator for entry into Raintree and tracking productivity/required frequencies. Provides support as needed to the enrollment process (i.e. collecting materials/scanning/follow up with potential students) and ESE (i.e. copying meeting notices/other materials, assisting with scheduling) Coordinates school substitutes, as needed. Coordinates volunteers and service learners including ensuring compliance with DCF/School District related to background screening and collecting participation data. As needed, provide excellent customer service at front desk including professionally greeting all guests/team members/families in person and on the phone, assisting with questions/information requests. Performs other duties as assigned.