Assistant Supervisor of Business and Finance

Job | Posted 5 days ago
Favorite
Share
Apply
Start Date
05/15/2024
Position Areas
Non-Instructional Support

Description

JOB TITLE/ASSIGNMENT

 

Position: Assistant Supervisor Business and Finance

Qualifications
  • High School Diploma or GED.
  • Proficiency with Microsoft Excel, other Microsoft products, and business management software.
  • Minimum five years of school finance experience preferred.
  • Prior supervisory experience preferred
  • Such alternatives to the above qualifications as the board may find appropriate and acceptable.

Job Goal
Manage District finances by maintaining accurate accounting records and financial documentation while supervising Finance staff in a manner that creates a positive culture producing high impact results.
Reports To
Chief Financial Officer & Assistant Director of Finance
Supervises
  • Accounts Payable Specialist
  • Junior Accountant
  • Procurement Specialist
  • Property & Student Records Clerk
  • Finance Secretary
 

RESPONSIBILITIES/DUTIES

 
Performance Responsibilities
  • Responsible for supervising finance staff, ensuring they complete duties timely and accurately.
  • Monitor the District’s finances at least monthly to ensure data integrity.
  • Run accounts payable weekly.
  • Process payroll payable invoices for garnishments, insurances, etc.
  • Post monthly work order expenses for Maintenance and Transportation.
  • Process bank transfers, wire transfers, and other banking transfers related to District business.
  • Works closely and cooperatively with state and independent auditors in ensuring sound fiscal controls.
  • Assists school and department personnel in managing the financial affairs of their respective locations.
  • Prepares and analyzes financial statements. Maintains balance sheet, revenues, and appropriations ledgers on an encumbrance basis. 
  • Assist key administrators in preparing and reviewing budgets.
  • Prepares analysis of budget requests and other financial data.
  • Coordinates, processes, and transfers budgeted funds when requested or necessary.
  • Assists in supervising all financial controls of the accounting system.
  • Reports to the immediate supervisor on the accounting affairs of the district and recommends changes and improvements as needed.
  • Summarizes and balances entries recorded in individual journals and ledgers, and transfers data to general ledgers.
  • Tracks errors and records adjustments to correct charges or credits posted to incorrect accounts.
  • Requests cash for all grants administered through the Florida Department of Education’s FLAG System.
  • Prepares FLAGS Annual Cash Advance Reconciliation.
  • Prepares District’s indirect cost application annually.
  • Assist in the preparation of the District’s Annual Financial Report.
  • Oversee the preparation and distribution of Form 1099s, and submit appropriate reports to Federal agencies.
  • Report critical issues to administrators.
  • Train administrators and support staff when necessary.
  • Recommend process improvements and create process documents for efficiency.
  • Provides cash management services for all banking transactions and ensures proper recording in the District’s financial management system.
  • Perform other tasks and responsibilities as assigned by the immediate supervisor, the Superintendent, or the board.  
 

PHYSICAL REQUIREMENTS

 

Ability to move freely and perform duties in numerous locations throughout the day (typically involving frequent standing, walking, sitting, bending, and lifting). Exposure to noise and activity of a school setting. Exposure to weather conditions. Ability to travel outside the district for a variety of meetings and conferences. 
 
TERMS OF EMPLOYMENT

 

Calendar Months: 12 Month  
Salary Schedule: Administrative Support  Pay Grade: Base

Salary and Benefits as determined and approved annually by Hendry County School Board.
 
EVALUATION

 

Performance of this job will be evaluated annually in accordance with School Board Policies for evaluation of administrative personnel. 

 
ADDITIONAL CONDITIONS

 

Conditions for continued employment if applicable: ____________________________________

______________________________________________________________________________
 
ACKNOWLEDGEMENT

 

This job description is intended to provide an overview of the requirements of the position. As such, it is not necessarily all inclusive, and the job may require other essential and/or non-essential functions, tasks, duties, or responsibilities not listed herein. The District reserves the sole right to add, modify, or exclude any essential or non-essential requirements at any time with or without notice. Nothing in this job description, nor the completion of any requirement of the job by the employee, is intended to create a contract of employment of any type. 

Employee Signature: ________________________________ Date: ______________________

Employee Printed Name: _________________________________

 

Posted By

Hendry County School District

P.O. Box 1980 , LaBelle, FL 33975
 

At the following locations

Finance Department

111 CURRY STREET , LABELLE, FL 33935