GMSD 504 Secretary

Posted 20 days ago
Position Areas
Non-Instructional Support


Job Title:  504 Secretary
Job Details: 8 Hour / 11 Month Calendar 

 FLSA job Status: Non-exempt
Job Objective:
To assist in keeping legal records such as 504s and other documents, compliance monitoring, clerical training and reaching the district’s goals through the effective operation of the Student Services Department.
Minimum Qualifications:

  • High School Diploma or equivalent
  • At least three years successful clerical experience
  • Proficient in Microsoft programs to include Word, Excel, Outlook, and other word processing applications
  • Ability to communicate effectively by oral and written means
  • Knowledge of basic office procedures and equipment
  • Knowledge of financial coding and purchase order processing
  • Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable
Responsibilities and Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
  • Serves as a customer service representative to school personnel and parents
  • Answers incoming calls and responds appropriately to requests for information
  • Prepares and disseminates meeting information to parents before and after meetings via emails/Docusign
  • Schedules meetings and arranges 504 meetings for each school
  • Establishes and maintains satisfactory, respectful working relationships with the 504 Coordinator at each school
  • Schedules annual and reevaluation dates for all 504 students
  • Maintains 504 information and student classification in the Student Information System/Skyward
  • Processes, logs and distributes all incoming records and correspondence received in the Office of Student Services
  • Compiles and processes a wide variety of document and materials for the purpose of supporting program activities, disseminating information/materials, and maintaining compliance with program, district, state, and/or federal requirements
  • Files correspondence, records and other information in an efficient manner
  • Processes purchase order requests, orders, and payments
  • Maintains confidential files and other information
  • Performs other duties as assigned by the office of Student Services 
Supervisory Responsibility:
This position has no supervisory responsibilities.

Working Conditions:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

Performance of this job will be evaluated annually in accordance with provisions of the Human Resources Department.
Physical Demands: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Other Duties:
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position.  Duties, activities, or responsibilities may change at anytime with or without notice.
Reports To: Student Services

GMSD offers education and employment opportunities without regard to race, color, creed, national origin, religion, sex, disability, age, or genetic information in compliance with state/federal law. 

Posted By

Germantown BOE (TN)

6685 Poplar Ave Suite 202, Germantown, TN 38138

At the following locations

District Office

6685 Poplar Avenue Suite 202, Germantown, TN 38138