School Accounting Coordinator
School Accounting Coordinator
Description: Under the direct supervision of the Business Administrator, the School Accounting Coordinator oversees all local school finance issues, ensures that school fees policies are followed, audits school finances, tracks district fixed assets, administers district purchasing cards, manages district surplus property, and assists with assignment of district fleet vehicles.
- · Trains and assists school finance secretaries and school administrators on implementing the TES school financial software and acts as liaison between the schools and TES.
- · Trains finance secretaries on accounting procedures and job responsibilities, both individually and in group trainings.
- · Provides technical support to school secretaries, corrects postings, fields questions and resolves problems as they arise.
- · Creates and maintains the school chart of accounts on the TES school software system, aligning these accounts to match district and state codes.
- · Assists school administrators and secretaries with setting up, monitoring, and adjusting budgets on the TES software system.
- · Reviews finance activity and bank reconciliations at all schools for accuracy on a monthly basis.
- · Prepares reports for posting all school activity to the district books (revenues, expenditures, balance sheet transactions, budgets).
- · Works with district IT in maintaining backup of school financial data.
- · Schedules and performs annual school audits, special audits, and reports as requested by District Administrators.
- · Works with CPA firm at year end as part of the annual district financial audit, regarding school financial issues, purchasing cards, surplus, and fixed assets.
- · Fills in at schools when crisis situations arise with finance secretaries.
- · Assists with maintenance of School Fees Schedule and state waiver and fees reports, helping to ensure school compliance with district and state policies regarding school fees.
- · Maintains inventory of all fixed assets above a certain $ threshold for the district in compliance with district, state, and federal policies.
- · Acts as district purchasing card coordinator, maintaining card limits, providing service to card holders as issues arise, and reconciling US Bank purchasing cards for the district each month.
- · Gathers district surplus documentation and readies the property items for transfer or sales in compliance with district policy.
- · Coordinates with warehouse for pickup and delivery of surplus property.
- · Accepts delivery of fleet vehicles and enters data in lessor website and in district financial software for maintenance of fixed assets.
- · Arranges for pickup and exchange of vehicles, gathering keys, gas cards, and other documents to facilitate process.
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of school finances and the district finance department.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel to and from schools for meetings and trainings may be required.
Knowledge, Skills and Abilities
- · Knowledge of accounting and bookkeeping principles.
- · Proficient in TES school financial software preferred.
- · Ability to train and mentor other accounting employees.
- · Knowledge of proper cash handling procedures, best practices, budgeting requirements, and District practices and procedures.
- · Organizational and time management skills.
- · Ability to report work orally or in writing to supervisor as required.
- · Ability to carry out instructions furnished in written or oral form.
- · Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
- · Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
- · Ability to problem-solve job-related issues.
- · Ability to process paperwork accurately according to standardized procedures.
- · Ability to maintain confidentiality of information regarding school district financial and other information.
- · Ability to establish and maintain cooperative working relationships with others contacted in the course of work..
Physical and Mental Demands, Work Hazards
- · Works in standard office building environments.
- · Works in warehouse as needed to manage surplus property.
Minimum Job Qualifications:
- · High School Diploma or equivalent (Bachelor’s degree in job-related area preferred).
- · Successful experience with office management in related area preferred.
- · Ability to evaluate and make timely decisions on key issues while exhibiting sound and accurate judgment skills.
- · Requires a valid Utah Driver's License.
FLSA status: Exempt
Full time, 12-month employee
District Administrative Salary Schedule, Other/Coordinator
12 days sick leave, 24 days annual leave per fiscal year