Grants Administrator-2473 Tucson/Phoenix

Job | Posted 4 days ago
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Position Areas
Business Education


Location: Tucson or Phoenix
Employee Status: Permanent
Hours Per Week: 40
Work Calendar: 12-Month
Pay Rate: $43,500-$50,000
The position is responsible for performing the grant-related post-award and closeout functions for programs funded by grants or special revenue totaling approximately $2 million. These functions include: preparing financial projections and budgets, actual versus budget reporting, reviewing/monitoring of individual grants and transactions for compliance with private, local, state and federal fund requirements, billing and collections, journal entries, reconciliations, and financial grant reporting including preparation of reports for granting authorities. Position may also be required to verify budget proposals for grant applications. The position provides fiscal service and support for both the Business Services department as well as agency Directors, Principals, and other key personnel.
The position receives supervision and work assignments from the Budget and Grants Supervisor (or designated supervisor)  and provides oversight and updates to the Budget Analysts.
Essential duties include:
  • Planning, organizing, and coordinating the accounting and financial reporting for grants, including: preparing monthly budget reports, forecasting revenue, estimating any carry-over of funds from one year to the next
  • Researching issues, preparing invoices/billing and collecting funds for the support of restricted fund expenditures
  • Preparing journal entries to ensure accurate recording of grant income and expenses in the Arizona Financial Information System (AFIS)
  • Reviewing and approving workflow requisition transactions in the Arizona Procurement Portal (APP)
  • Preparing or assisting in the preparation of all applicable fiscal reports for sponsored programs and ensuring the timely submission thereof
  • Coordinating with key personnel at all levels of the agency to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines
  • Developing positive working relationships to foster a collaborative environment for grant coordination and oversight
  • Attending professional development training and staying abreast of the Office of Management and Budget (OMB) Circulars and their applicability to grant management related audit, federal regulations, state laws and agency policies, and any workshops or seminars on grants or special revenues
  • Setting up, monitoring, and auditing of personnel time and effort to ensure that Time & Effort requirements as defined by OMB guidelines are being followed
  • Maintaining grant fiscal records
  • Monitoring salary and non-salary expenditures and journal entries for reasonableness and compliance with Allowable Cost Principles as applicable
  • Preparing and updating, as needed, financial procedures related to grants
  • Performing other duties as assigned
Required Education and Experience: Associate's Degree and/or minimum of two years of general accounting experience or equivalent experience managing grants.
  • Preferred Education and Experience: A Bachelor's Degree in Accounting, Finance, Business Administration or a related field and/or 3-5 years of relevant experience in budgeting, forecasting and financial reporting.
  • Proficient with applications and programs of Google Workspace or Microsoft Suite
  • Proficient in data entry
  • Must be able to pass FBI and State background check
  • Defensive Driver Training Program to be completed by all agency personnel that drive on State business
  • Policies, procedures, and programs of the immediate work unit
  • Principles and practices of administration and management
  • Agency or program rules, regulations, and operating procedures
  • Governmental Accounting as related to Grant Funding and Management
  • Laws, rules and regulations regarding financial record keeping in the State of Arizona
  • Grant processes and practices
  • Grant writing and preparation
  • Communicate information and ideas effectively so that others will understand, both orally and in writing
  • Analyze and interpret financial data for accuracy
  • Apply a logical thought process necessary for researching, problem solving and decision-making
  • Organize and prioritize
  • Attention to detail and accuracy
  • Excellent interpersonal skills, ability to provide a high level of customer service and establish and maintain effective interdepartmental communications and relationships
Benefit eligible employees have a variety of choices for medical, dental, vision, short-term disability, supplemental and dependent life insurance.  Offered plans provide exceptional value to our employees and their eligible dependents.   Employees have a 31-day period from effective date of hire to elected coverage.  Elected benefits could start as early as 2 weeks after hire. 
Benefit eligible employees are automatically covered for basic life, non-smokers, accidental death and dismemberment and seat belt insurance
Benefit eligible employees are automatically enrolled in the State’s retirement plan and long-term disability (LTD) program.  Enrollment is mandatory and is subject to a 26-week waiting period before initial enrollment.  Employees may also choose to participate in a deferred compensation program to take advantage of tax-deferred retirement investments.  Benefit Options also offer Employee Self-Service, Wellness, Tuition Discount, Travel Reduction, Auto & Home Insurance and Purchase Discount Programs.  
For more information contact the Recruiter at:
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Recruiter. Requests should be made as early as possible to allow time to arrange the accommodation.
Arizona State Government is an EOE/ADA Reasonable Accommodation Employer.


Posted By

AZ State School for the Deaf and Blind

PO Box 88510 , Tucson, AZ 85754

At the following locations

Business Services Phoenix

800 West Washington St. , Phoenix , AZ 85007