Administrative Assistant (2022-2023) - Central Office

Job | Posted 2 months ago
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Employment Type
Full-time
Start Date
Immediately
Position Areas
Non-Instructional Support

Description

GENERAL DEFINITION OF WORK Under the supervision of the Director of Safety and Security, the Administrative Assistant performs complex clerical, routine technical, and administrative duties.

ESSENTIAL FUNCTIONS Plans, initiates, and organizes administrative office activities Serves as administrative assistant to assigned administrator and oversees activities in assigned administrative section Appropriately handles supervisor's telephone calls and mail, personally responding to those that can be handled at the assistant level and forwarding the remaining calls or mail to assigned administrator with Pertinent background material Reviews all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for assigned administrator’s signature Resolves conflicts associated with the operation of the administrative office Uses computer software and related equipment to generate and produce confidential and general correspondence and other documents Attends meetings and conferences, taking official minutes Researches and develops material for use in official engagements Maintains control records on incoming correspondence and action documents and follows up on work in progress to ensure timely response or action Maintains assigned administrator’s calendar Tabulates and prepares reports of statistical data Coordinates meetings and conferences, scheduling time and place, and notifying attendees Makes travel arrangements Performs financial and accounting tasks Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES General knowledge of bookkeeping terminology and methods; general knowledge of routine accounting principles; ability to maintain financial records and prepare reports and statements; comprehensive knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of departmental functions, organization and policies; comprehensive knowledge of business English and spelling; ability to establish harmonious working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to lay out and type complex forms and tables; ability to make difficult arithmetic calculations; ability to type at a reasonable rate of speed; ability to deal effectively with other employees and the general public.

Posted By

Danville Public Schools

341 Main Street, Suite 100 P.O. Box 9600, Danville, VA 24543
 

At the following locations

Danville Public Schools

341 Main Street, Suite 100 P.O. Box 9600, Danville, VA 24543