Secretary - Alpine Foundation

Job | Posted 7 days ago
Favorite
Share
Apply
Start Date
06/13/2022
Position Areas
Non-Instructional Support

Description

Secretary - Foundation Secretary /Treasurer
 Lane 11 Contract and Benefits


Hours a day: 8
Hourly rate: $18.15-$20.39
Starting date: 6/13/2022

Contact Information:

  • Name: Tyler Vigue
  • Phone: 801-610-8425
  • Email: tvigue@alpinedistrict.org

The job of Secretary - Dept./Program  (Foundation Secretary /Treasurer) is done for the purpose/s of providing administrative and secretarial support to assigned administrative personnel; coordinating activities of assigned administrative personnel; monitoring assigned activities; and providing information, recommendations and/or direction as requested by assigned administrator.

Essential Functions
  • Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
  • Coordinates a variety of projects, functions and/or program components (e.g. Foundation Board meetings, general meetings, in-service events, travel and accommodations, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
  • Maintains a wide variety of manual and electronic documents files and records (e.g. ASD Foundation website, budget data, employee records, financial records, reports, etc.) for the purpose of providing upto-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Monitors a variety of activities on behalf of assigned Administrator (e.g. account balances, work order status, etc.) for the purpose of achieving goals and meeting target dates.
  • Participates in a variety of meetings, workshops, and/or trainings (e.g. Foundation Board meetings, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
  • Prepares a variety of documents (e.g. Board meeting packets, Media messages, meeting notes for website, monthly financial reports, Incentives for Excellence grants, correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
  • Processes documents and materials (e.g. grant requests, donations, STAR Reading program materials, sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
  • Procures supplies and materials (e.g. office supplies, meeting and banquet supplies, etc.) for the purpose of maintaining availability of required items.
  • Reconciles account balances for assigned budget categories (e.g. monthly bank statements, etc.) for the purpose of maintaining accurate account balances.
  • Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
  • Responds to a variety of inquiries from a variety of internal and external parties (e.g. donors, teachers, Board members, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties
  • Schedules a wide variety of activities (e.g. Board meetings, celebratory banquets, appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
  • Supports assigned administrative personnel (e.g. Foundation Director, etc.) for the purpose of providing assistance with their functions and responsibilities.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Requirements:
  • age 16+
  • High school diploma or equivalent.

Posted By

Alpine School District

575 N. 100 E , American Fork, UT 84003
 

At the following locations

Alpine School District

575 N. 100 E , American Fork, UT 84003