Secretary to Director of PIE - 12 Month

Job | Posted 12 days ago
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Start Date
07/05/2022
Position Areas
Non-Instructional Support

Description

Secretary to Director of PIE - 12 Month

Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications:
Education:
High school diploma or GED
 
Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
 
Experience:
1-3 years secretarial experience preferred


Major Responsibilities and Duties:

Records, Reports, and Correspondence

  1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
  2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
  3. Maintain PIE Center calendar of events.
  4. Schedule, plan and help lead tours of PIE Center.
  5. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

  1.  Answer incoming calls and respond to routine inquiries from public, media, board members, and staff as  directed.  Take reliable messages and route to appropriate staff.
  2.   Assist tenants, students, teachers, and parents as needed.
  3. Maintain visitor log and issue visitor passes.
  4. Greet visitors (e.g. public, parents, students, substitutes, vendors, tenants, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
  5. Schedule meetings and appointments and maintain calendar for Director of PIE.

Publications and Information Services

  1. Transcribe recorded interviews and notes.
  2. Assist with writing copy for brochures and publications produced by public information office.  Read copy to detect errors in spelling, punctuation, and syntax.

Accounting and Inventory

  1. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
  2. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
  3. Maintain inventory of fixed assets, equipment, and supplies.

Other

  1. Assist with planning, preparation, and setup of faculty meetings and campus activities.
  2. Sort, distribute, or deliver mail and other documents.
  3. Maintain confidentiality.
  4. Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

FLSA Status:
Non-exempt

Posted By

Bradley County Schools

800 South Lee Highway , Cleveland, TN 37311
 

At the following locations

PIE Center

2181 Parker Street NE , Cleveland, TN 37311