Human Resources Generalist
Description: Human Resources Generalist
Job Summary: Performs professional duties in proactively enhancing an effective human resources program. Areas of responsibility may include recruitment/selection, orientation, benefit administration, employee relations, certification and licensure administration, employment contracts, workman’s compensation and other HR related activities and related work as apparent or assigned.
Qualifications:Strong written and verbal communication skills. To perform this job successfully, an individual must be able to perform each essential function satisfactorily to include the knowledge, skill and/or ability required. Customer Service skills are also required.
Position: Human Resources Generalist
Job Type: Full-time
Contract: 260 days; 12 month employee
Salary Scale: Per approved board scale
FLSA Status: Exempt
General Definition of Work: Performs professional duties in proactively enhancing an effective human resources program. Areas of responsibility may include recruitment/selection, orientation, benefit administration, employee relations, certification and licensure administration, employment contracts, workman’s compensation and other HR related activities and related work as apparent or assigned.
Minimum Qualifications: Strong written and verbal communication skills. To perform this job successfully, an individual must be able to perform each essential function satisfactorily to include the knowledge, skill and/or ability required. Customer Service skills are also required.
Essential Functions: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Maintains confidentiality with division information.
Manages employment benefit newsletters on websites.
Researches and gathers data needed for state reports.
Prepares Human Resources surveys and historical reports as needed.
Provides general assistance to the Executive Director of Human Resources to include processing employment letters, proofing department information, and other duties as assigned.
Organizes interviews to include scheduling of interviews, notifying applicants of interview times and locations and the interview panel and prepares all documents needed for interviews.
Responds to initial employment inquiries regarding vacancies and forwards to the Director of Human Resources instructional questions; processes applicants.
Organizes the scanning process of all personnel records and follows the Human Resources Department’s record retention guidelines as established and required by the Library of Virginia.
Schedules background checks for new hires and disseminates new employee paperwork.
Types a variety of documents including correspondence, forms, reports, etc.
Maintains, scans VitaDocs and files paperwork to organize personnel files.
Provides employment verification to outside agencies remaining within the limitations of established standards, rules, and regulations.
Greets visitors; answers HR inquiries; provides general division information; assists the public with the completion of records, applications, etc.
Open, dates and processes Human Resources mail to include the dissemination and collection of materials sent and received from the schools and departments.
Schedules background checks
Inputs new employee records into the Tyler Munis System.
Creates flyers and posters for related Human Resources events for the division.
Create and post vacancies for division using Applitrack.
Serves as a Wellness Committee Member by attending quarterly meetings and completes the wellness winner drawing and submitting to payroll.
Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
Conducts or acquires background checks and employee eligibility verifications.
Implements new hire orientation and employee recognition programs.
Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
Attends and participates in employee disciplinary meetings, terminations, and investigations.
Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
Performs other duties as assigned.
Knowledge, Skills and Abilities:
Education and Experience
A Bachelor’s degree is strongly preferred with coursework in Human Resources or five years of related experience is required; school experience is preferred. Expert knowledge of computers and applications as related to spreadsheets, word processing and database management and analysis. SHRM or PHCLE preferred, but not required.
Possession of an appropriate driver’s license valid in the Commonwealth of Virginia and the ability to operate motor vehicles.