School Bookkeeper

Job | Posted a month ago
Position Areas
Non-Instructional Support


School Bookkeeper

Salary Range:  $32,725 - $49,808

Full-Time 12-Month Position

Position Purpose

Performs intermediate clerical and technical work involving the preparation and maintenance of fiscal or related records; does related work as required.  Work is performed under the general supervision of the principal.

Essential Functions
  • Preparing and maintaining financial systems and records; receiving, receipting, recording, disbursing, depositing and accounting for school funds; preparing and maintaining files and records.
  • Receives, receipts, accounts for and deposits funds;
  • Prepares invoices for payment, checks for documentation, charges, discounts and approval;
  • Prepares checks for purchases made by school organizations;
  • Prepares and distributes monthly receipts and expenditure reports;
  • Follows established bookkeeping and control systems procedures;
  • Maintains fund accounts, makes trial balances, accounts for funds received;
  • Prepares bills for payment, verifies coding;
  • Prepares a wide variety of accounting, fiscal, statistical and similar reports;
  • Posts receipts and disbursements to major accounts and prepares reports of fees received;
  • Reconciles bank statements;
  • Prepares financial reports, maintains internal audit and prepares for and assists with outside audits;
  • Performs general clerical work as required;
  • Makes and receives calls to secure substitutes; maintains staff attendance records;
  • Answers telephone, meets the public and provides information;
  • Operates standard office machines including word processor and computer;
  • Performs related tasks as required.

                Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Knowledge, Skills and Abilities

Thorough knowledge of bookkeeping terminology, methods and procedures;
General knowledge of standard office practices, procedures and equipment;
General knowledge of business English, spelling and arithmetic;
General knowledge of school system routine, banking procedures, payroll and personnel procedures and financial record keeping;
Skill in the use of computer equipment;
Ability to develop and follow detailed work procedures;
Ability to type accurately and at a reasonable rate of speed;
Ability to meet the public effectively;
Ability to establish and maintain effective working relationships with associates and the general public.

Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.
Qualification Profile

Any combination of education and experience equivalent to graduation from high school supplemented by courses in bookkeeping, accounting, business and similar subjects and some general office experience involving the maintenance of complex financial records.

FLSA Status:       Non-exempt

Posted By

Suffolk Public Schools

P.O. Box 1549 100 N Main Street, Suffolk, VA 23439

At the following locations

Forest Glen Middle School

200 Forest Glen Drive , Suffolk, VA 23434