Administrative Support Specialist II (2022-2023) - O.T. Middle School
GENERAL DEFINITION OF WORK Under the supervision of the Principal, the Administrative Support Specialist II performs record keeping and other intermediate clerical duties.
ESSENTIAL FUNCTIONS Receive and receipt money for accounts and deposit funds Order supplies, check invoices, and maintain inventory Type letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files, and records Process mail, answer telephone, meet the public, and provide information Operate standard office machines Prepare and maintain various school, pupil, teacher, and program files Prepare and maintain payroll and personnel records Maintain registers, attendance and grade records, and reports Prepare grade, attendance, and transcript records Provide transcripts and other information to colleges and other agencies Administer minor first aid in absence of the School Nurse Perform intermediate clerical and routine technical work requiring a qualified typist Prepare and maintain fiscal and related records in areas designated by the Principal Perform other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES Considerable progressively responsible experience in clerical and/or accounting work Thorough knowledge of standard office practices, procedures, and equipment Thorough knowledge of business English, spelling, and arithmetic Knowledge of school system routines, banking procedures, payroll and personnel procedures, and financial record keeping General knowledge of bookkeeping terminology, methods, and procedures General knowledge of basic first aid practices Ability to develop and follow detailed work procedures Ability to type accurately and at a reasonable rate of speed Ability to meet the public effectively Ability to work independently in the absence of specific instruction Ability to establish and maintain effective working relationships with others Excellent oral and written communication skills