Student Activities Assistant MCHS/MCMS

Job | Posted a month ago
Position Areas
Non-Instructional Support


Student Activities Assistant
Location: Mecklenburg County Middle/High School
Reports to:  Principal of MCHS and Principal of MCMS
Position Purpose:

The purpose of the student activities assistant is to provide clerical and administrative support to the student activities administrator. This office coordinates athletics, student organizations and clubs (extracurricular and co-curricular), and all community use requests for middle and high school facilities.  The student activities assistant will courteously greet members of the school community both in-person and over the phone who wish to schedule events involving the use of the school facilities including the auditorium and athletic facilities. This confidential clerical work requires an ability to work in a fast-paced environment with many interruptions and with an ability to perform multiple tasks simultaneously.

Essential Functions (The following list is illustrative of both broad and specific tasks and responsibilities. It is not intended to detail every task or responsibility.):

  • Act as student activities administrator’s receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential situations.
  • Maintains schedule for the use of facilities by athletics, school-based clubs and organizations, and outside groups during the school day, evenings, and weekends.
  • Communicates effectively, both orally and in writing, with a diverse population of students, parents, and staff.
  • Prepares standardized documents and reports (e.g. form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of communicating information to other parties and/or agencies.
  • Maintains a variety of manual and electronic student records (e.g. grade checks, organization and team rosters, sports physicals, student information, eligibility lists, etc.) for the purpose of providing up-to-date reference and compliance with regulatory requirements and established guidelines.
  • Arranges for transportation for all off-campus athletic events.
  • Coordinates with the staff of both MCMS and MCHS to ensure there is enough supervision at all events.
  • Evaluates situations for the purpose of taking the appropriate action and/or directing to the appropriate personnel for resolution.
  • Organizes and maintains an efficient office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
  • Ensures that all communications from the office meet proper written and oral English standards.
  • Creates and maintains a clean, attractive, orderly, safe, and efficient office environment.
  • Communicates to the student activities administrator, principals, or designee any unusual situations.
  • Maintain confidentiality of student, staff, and district issues and observe data privacy requirements
  • Respond to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents and/or students, etc.) for the purpose of providing information and/or direction.
  • Performs general clerical duties, including word processing and correspondence for staff.  Copies, files, emails, faxes and uses the internet as necessary.
  • Maintains office security by locking and unlocking doors, filing cabinets, securing checks, cash, and personal data.
  • Perform other clerical and administrative duties for the purpose of ensuring the efficient and effective functioning of the school as directed by the principal.
Knowledge, Skills, And Abilities:
  • Perform basic math, including calculations using fractions, percents, and/or ratios.
  • Read a variety of manuals, create documents following prescribed formats, and/or present information to others.
  • Understand complex, multi-step written and oral instructions. 
  • Other specific knowledge-based competencies required to satisfactorily perform the functions of the job include business telephone etiquette, office equipment/software, and English grammar, punctuation, and spelling.
Skills and Abilities: 
  • Perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. 
  • Operate standard office equipment such as desktop or laptop computers and pertinent software applications (Microsoft Office and Google Applications), fax machines, copy machines, and multi-line telephone.
  • Perform standard clerical procedures such as filing, gathering, collating, and/or classifying information/data.
  • Must have the ability to schedule activities and/or meetings.

  • Flexibility is required to work with others in a variety of circumstances,
  • Analyze data utilizing defined but different processes.
  • Operate equipment using defined methods. 
  • Work with a wide diversity of individuals
  • Problem-solving is required to identify issues and create action plans. 
  • Attention to detail
  • Meet deadlines and schedules, working under time constraints, maintaining confidentiality, and working with frequent interruptions.
Educational Requirements And Experience:

High school diploma or equivalent is required.
Prior office experience preferred.
Must be able to keyboard accurately at a moderate rate of speed.
FLSA Status:  Non-Exempt
200-day classified contract (10-month contract)


Posted By

Mecklenburg County Public Schools

P.O. Box 190 , Boydton, VA 23917

At the following locations

Mecklenburg County High/Middle

25001 Highway 58 , Baskerville, VA 23915