Norman Public Schools
Office Assistant Job Description
Job Title: Office Assistant
Credentials: None required for this position.
Education: High school diploma or GED
Training or experience required: A minimum of 6 months secretarial-related experience.
Reports to: Building Principal
Salary Schedule: Hourly
FLSA Classification: Non-exempt
Essential Job Functions:
Assist Secretary with clerical work including typing on computer, word processor, or typewriter from rough draft. In addition assist Secretary with several reports including but not limited to attendance, lunch count, lunch records, state reports, office correspondence, purchase orders, honor rolls, calendars, etc.
Assist with registrar's function including enrolling or transferring students, supervising the preparation and transmittal of transcripts and other official documents relating to students; etc. Assist with preparing report cards and school honor roll and awards.
Assist with taking temperatures, care of minor injuries, calling parents for ill students. Respond appropriately to out-of-control students.
Receive visitors, handle telephone calls, and provide assistance concerning policies, procedures, and other details. Take and deliver messages and may assist in opening and distributing mail. Help parents get students and deliver messages to students from parents. May assist with inventory, purchasing and simple bookkeeping activities. Assist with textbook ordering. Enter warehouse orders into computer
Assist teachers in preparing instructional materials as requested.
Perform other duties as assigned.
Knowledge, Skills, & Abilities:
Successful performance of the job requires good customer service/people skills and to handle problems and provide information and technical assistance as requested. It requires complying with safety guidelines and policies to reduce accident or injury to staff or to students. It requires following school dress standards, proper attendance or leave policies, and other work-habits concerns for staff. Creativity, initiative and effective problem solving are critical to the success of the position.Help manage the computerization of school district operations. Provide training and support to district staff in the use of administrative computer systems. Perform such tasks to the ultimate benefit of the educational program. An incumbent in this position will utilize discretion, ingenuity and independent judgment due to the complexity of the job. Since there may be several ways to solve a problem, an incumbent is free to choose the solution.