Attendance Clerk

Job | Posted a month ago
Position Areas
Non-Instructional Support


                                                                          Attendance Clerk
         The job of Attendance Clerk is done for the purpose/s of providing support to the educational process with
         specific responsibilities for ensuring accurate attendance accounting within the District; resolving attendance
         related issues; ensuring compliance with state reporting and documenting requirements; conveying attendance
         related information to appropriate parties; and providing general clerical support, information and/or direction as
         may be assigned at assigned school site.
         This job reports to Assigned Administrator
  Essential Functions
        Attends department and/or in-service meetings for the purpose of conveying and/or gathering information
        required to perform functions.
        Directs student workers for the purpose of providing guidance and meeting work requirements.
        Maintains automated student attendance system (e.g. truancy, illness, tardiness, etc.) for the purpose of
        ensuring accurate tracking and documentation of student attendance.
        Maintains a variety of manual and electronic documents, files, and records (e.g. student attendance,
        notification logs, social media, ensuring confidentiality of student and staff records, etc.) for the purpose of
        providing up-to-date information and/or historical reference in accordance with established administrative
        guidelines and legal requirements.
        Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and
        maintaining a secure office environment.
        Notifies parents and/or guardians of student absences for the purpose of meeting district administrative
        requirements and mandated guidelines.
        Obtains attendance records for student entry and exit from campus during school hours (e.g. admission
        slips, late notices, class release forms, etc.) for the purpose of ensuring accurate reporting of excused
        absences and truancies.
        Oversees the work activities within the office (e.g. maintains professional office work environment, etc.) for
         the purpose of organizing assignments, monitoring progress, and ensuring completion within established
        Prepares attendance-related reports and written materials (e.g. standardized/special reports, letters to
        parents, passes for students, incoming calls on attendance slips, etc.) for the purpose of conveying
        information regarding school and/or district activities and procedures.
        Processes documents and materials (e.g. report discrepancies, status changes, absence verifications, etc.)
         for the purpose of disseminating information in compliance with established administrative guidelines.
        Procures homework assignments from teachers as requested for the purpose of providing necessary
        assignments to absent students.
        Researches discrepancies of attendance information and/or documentation for the purpose of ensuring
        accuracy of attendance data.
Attendance Clerk                                                                                                                                               Page 1 of 2

        Responds questions from a variety of individuals (e.g. staff, parents, probation officers, other schools, and
        students, etc.) for the purpose of providing information and/or directions as may be required.
  Other Functions
        Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning
        of the work unit.
  Job Requirements: Minimum Qualifications
     Skills, Knowledge and Abilities
     SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job
     conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating
     standard office equipment including pertinent software applications; using optimal customer service skills; and preparing
     and maintaining accurate records.
     KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a
     variety of manuals, write documents following prescribed formats, and/or present information to others; and understand
     complex, multi-step written and oral instructions.  Specific knowledge based competencies required to satisfactorily
     perform the functions of the job include: codes, regulations & laws related to student attendance; business telephone
     etiquette; and knowledge of Synergy Student Management system.
     ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment.
     Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar
     processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals
     and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues
      and create action plans. Problem solving with data may require independent interpretation; and problem solving with
     equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include:
      establishing and maintaining effective working relationships; working with detailed information/data and meeting
     deadlines and schedules; communicating with diverse groups of individuals; working with frequent interruptions; setting
     priorities; working under minimal supervision; maintaining confidentiality; and reading, writing and communicating clearly in
     Responsibilities include: working under direct supervision using standardized routines; providing information and/or
     advising others; operating within a defined budget. Utilization of resources from other work units is often required to
     perform the job's functions. There is a continual opportunity to impact the organization’s services.
     Work Environment
     The usual and customary methods of performing the job's functions require the following physical demands: some lifting,
     carrying, pushing, and/or pulling,  some stooping, kneeling, crouching, and/or crawling and significant fine finger
     dexterity. Generally the job requires 50% sitting, 30% walking, and 20% standing.  The job is performed in a generally
     hazard free environment.
     Experience:           Job related experience is desired.
     Education:            High school diploma or equivalent.
     Required Testing:                                                              Certificates and Licenses
     Continuing Educ. / Training:                                              Clearances
                                                                                               Criminal Background Clearance/Fingerprint Clearance
   FLSA Status                                               Approval Date                                            Salary Grade
   Non Exempt                                                                                                                  5
    Inspiring Hope and Empowering All Students to Courageously Pursue their Goals and Dreams.

Posted By

Union Elementary School District (AZ)

3834 S. 91st Ave. , Tolleson, AZ 85353

At the following locations

Dos Rios Elementary School

2150 South 87th Avenue , Tolleson, AZ 85353