Director of Finance and Federal Programs

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Start Date
11/01/2021
Position Areas
Non-Instructional Support

Description

TITLE Director of Finance and Grants

POSITION TYPE Exempt

PRIMARY FUNCTION The Director of Finance provides leadership for budget, finance, grants, purchasing and business affairs for the school division. This position collaborates with all departments and schools, working with the Superintendent, the School Board and County Administration offices to ensure that the financial status of the school division remains compliant with all state and federal regulations. The Director will support the prudent and effective oversight of all school division finances, payrolls, grants, and accounts.

QUALIFICATIONS
? Minimum of a Bachelor’s degree in Finance, Accounting or Business.
? Master's Degree in accounting, business, or other related field; a combination of education and equivalent experience may also be considered.
? Certified Public Accountant designation preferred.
? Demonstrate knowledge of budget, finance, grants, and accounting in previous positions with experience in public sector finance. Experience in K-12/school division finance preferred
? Familiarity with and knowledge of computer office, accounting, and finance software
? Ability to plan and supervise the work of others
? Excellent communication skills, both written and oral, and ability to establish andmaintain positive and effective working relationships with staff and the public.
PERFORMANCE RESPONSIBILITIES
? Plans, prepares, directs, and coordinates the School Division’s annual budget including forecasting and review of revenue and expense accounts, as well as long and short- range objectives of the business affairs and finances of the district
? Develops, directs, and implements policies, practices, plans, procedures, and activities for accounting, budget, payroll, and financial services to ensure that all fiscal issues and financial support services are conducted in accordance with applicable laws and regulations. Interprets policies and laws and implements changes as needed to maintain compliance.
? Stays abreast of federal, State, and local laws and regulations which impact public education and ensures that all accounting systems comply with applicable laws and regulation
? Serves as the liaison between the School Board and the Charles City County Central Accounting Office to plan, direct and coordinate general accounting activities for the school division
? Prepares necessary governmental (local, state, and federal) reports, including but not limited to, the School Board components of the Comprehensive Annual Financial Report (CAFR).
? Prepares, manages, and communicates federal, State, and local grants.
? Reports to the Superintendent on the financial affairs of the school division and recommends course adjustments, changes and improvements to the budget and expenditure process as necessary
? Coordinates and oversees year-end closing process, including close out of department spending, year-end purchasing priorities, and status of actual and anticipated revenue and expenditures. Provides regular updates
? Maintains a continuous auditing program for all funds and assists the school division and county independent auditors in conducting annual and periodic audits
? Plans, directs, and coordinates the VRS, insurance benefits, and property and casualty programs for all employees and oversees risk management, including property, casualty, and liability insurance programs for the school division
? Manages the accounts payable and payroll functions for the School Board, Superintendent, and key staff
? Evaluates procedures, systems, software, and controls in all school division department and schools and recommends improvements in their design, implementation, and maintenance to optimize efficiency and cost savings
? Reviews and prepares all annual contracts for employees
? Recommends and conducts fiscal management and record keeping training
? Understands the importance of confidentiality and maintains strict adherence to school division expectations in this area
? Reviews current purchasing processes, recommends updates for efficiency and improvement and manages the posting process for all disbursements of school division funds
? Reviews the individual school instructional and activity accounts reports on a monthly basis
? Responds to inquiries from departments, employees, and external organizations (to include the County Administrator’s Office) regarding questions and issues concerning division financial data and processes.
? Other duties as assigned by the Superintendent

TERMS OF EMPLOYMENT
240 day contract Salary commensurate with experience.

SUPERVISION EXERCISED
The Director of Finance will supervise the work of the Payroll and Accounts Payable Specialists.

SUPERVISION RECEIVED
The Director of Finance performs duties under the supervision of the Superintendent.

EVALUATION
Performance of this job will be evaluated in accordance with School Board policy and administrative regulations on evaluation of non-licensed personnel.

WORKING CONDITIONS AND REQUIREMENTS (12-Month Contract) The duties of this position are complex and diverse. Successful candidate must have ability to multitask, deal with change, and show initiative and assume responsibility for working productively with minimal supervision. Must have ability to sit for extended periods of time in an office environment, see and read a computer screen and printed material with or without visual aids, hear and understand speech at normal levels and on the telephone, speak clearly and in audible tones in person and on the telephone, follow oral and written instructions, and be physically agile to lift up to 25 pounds. The Charles City County Public Schools reserves the right to update, revise or change this position description and related duties at any time. 


APPROVED BY SUPERINTENDENT 9/15/2021 
JOB DESCRIPTION PREPARED BY Supervisor of Human Resources

Posted By

Charles City County Public Schools

10910 Courthouse Road , Charles City, VA 23030
 

At the following locations

CCPS School Board Office

10035 Courthouse Road , Charles City, VA 23030