Admin Secretary - Physical Facilities

Job | Posted 17 days ago
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Start Date
11/01/2021
Position Areas
Non-Instructional Support

Description

Admin Secretary - Physical Facilities
Lane 12 Contract and Benefits

Hours a day: 8
Hourly rate: $19.19 - 21.56 Depending on experience and qualifications

Contact Information:

  • Name: Mike Privett
  • Phone: 801-610-8060
  • Email: mprivett@alpinedistrict.org

The job of Admin Secretary - Dept./Program (Physical Facilities) was established for the purpose/s of providing a variety of secretarial support to assigned administrator and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.

Essential Functions:
  • Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
  • Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
  • Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
  • Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
  • Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
  • Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
  • Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school operations.
  • Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
  • Maintains and operates department systems (e.g. Work Order, HVAC controls, T&A, and Financial system, etc.) for the purpose of providing information that addresses school operations.
  • Coordinates with administration and maintenance trades by relaying information in operational site problems and responding to maintenance requests.
  • Evaluates work order trends to assist the director in work load of maintenance departments.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.


Requirements:
  • age 16+
  • High school diploma or equivalent.
  • Job related experience with increasing levels of responsibility is desired.

 

Posted By

Alpine School District

575 N. 100 E , American Fork, UT 84003
 

At the following locations

Physical Facilities

490 N State , Lindon, UT 84042