Director of Budget Development - Director III
Granite School District is posting for the Director of Budget Development vacancy. Applicants from within and outside the district may apply for this position by completing the required application process. Current Granite School District administrators may apply by completing the internal application. Candidates who satisfy the requirements of the position will be contacted for interviews.
|Job Title||Director of Budget Development – Director III|
|Lane Placement||Schedule E|
|Contract Length||12 months – 243 days|
|FLSA Classification||Exempt - Professional|
To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations. The requirements listed below are representative of the knowledge, skills, training, education, responsibilities, and/or abilities required. Regular attendance and timeliness is an essential job function to perform the essential duties and responsibilities of the position.
Responsible for developing, forecasting and monitoring District budget allocations, expenditures and revenue sources and recommending a District tax rate. Oversee District budget daily control processes. Prepare budget and cost analysis reports and present financial and tax rate information.
Under the direction of the Superintendent and the Board of Education:
- Before June 1 of each year, prepare a proposed budget, with supporting documentation, to be submitted to the Board of Education.
- The budget and supporting documents shall include the following items:
- The revenues and expenditures of the preceding fiscal year.
- The estimated revenues and expenditures of the current fiscal year.
- An estimate of the revenues for the succeeding fiscal year based upon the lowest tax levy that will raise the required revenue.
- A detailed estimate of the essential expenditures for all purposes for the next succeeding fiscal year.
- The estimated financial condition of the school district by fund at the close of the current fiscal year.
- Coordinate, prioritize, and balance school and department annual budget requests.
- Present budget and tax information in budget and tax hearings; provide budget and cost analysis to Board of Education and Superintendency, including cost analysis of contract negotiation.
- Establish daily control processes over District budget by monitoring District revenues and expenditures; analyzing, preparing and filing reports; identifying and addressing budgetary issues; and ensuring the District complies with all State budget and tax rate laws.
- Manage position control approval processes by coordinating with Human Resources and Payroll departments to ensure personnel expenditures are properly authorized, budgeted and recorded.
- Participate in District committee meetings to convey and gather District budget information.
- Respond to media and public inquiries regarding District budget and tax rates.
- Make recommendations for the most advantageous allocation and use of District funds.
- Maintain the official copy of all salary schedules for the district. Update the schedules on an annual basis for negotiated changes.
- Serve as a member of the Capital Outlay Committee; advise the Committee on available capital funds; assist the Committee in prioritizing and budgeting for all capital expenditures in the District.
- Be a member of the Medical Plan Advisory Committee; advise the committee on the budget impact of health insurance costs and of proposed changes to the employee medical plans.
- Budget for all expenditures of bond financing. Closely monitor expenditures by project and provide reports on use of the bond money to district leadership.
- Represent the District on budget, tax and records matters with the USBE, the State Tax Commission, the County Auditor, the State Auditor and the State Archives office.
- Set up budgets for and monitor all Federal and State Grants. Submit reimbursement requests on State grants throughout the year and file final reports when requested by the USBE.
- Provide schools and departments with the necessary tools to track their budgets. Assist all schools and departments with questions and problems that arise in their budgets.
- Maintain department web site for the public and intranet site for district employees. Make sure that the district's annual budget and other pertinent information are maintained on the sites.
- Advise schools and departments on record retention. Oversee an organized and orderly process to archive district records. Properly dispose of district records when their retention is no longer required.
- Other duties as assigned.
- Knowledge of school finance laws for the State of Utah.
- Knowledge of property tax rate laws for the State of Utah.
- Knowledge of the State records retention and GRAMA laws.
- Knowledge of payroll, salaries and employee benefits.
- Understanding of District financial policies and procedures.
- Knowledge of governmental accounting and budgeting procedures.
- Must be skillful with many different PC applications.
- Knowledge of advanced features and capabilities of Microsoft Office (Excel, Word, PowerPoint).
- Some knowledge of the district's financial system (QSS/OASIS).
- Must be accurate and detail oriented.
- Must be able to communicate effectively with the Board, Superintendent, administration, secretaries, employee groups, media, etc.
- Must be able to present the budget and District financial information in public meetings.
- Must have a minimum of a Bachelor’s degree in accounting.
- CPA and/or Master's degree preferred.
Required Prior Experience
- Five years of experience in accounting/auditing.
- Experience in public education budgeting, accounting and auditing preferred.
Note: The District reserves the right to make specific requirements for this position. However, when prior work experience has been evaluated to be particularly pertinent, some exchanges between training and experience might be authorized.
Assigned Decision Making
- Makes decisions regarding budget allocations.
- Provides direction in developing short and long-range planning procedures and to implement these procedures.
- Advise administrators and secretaries in all District departments and schools.
- Interact with officials at the USBE, Salt Lake County, Tax Commission and other school districts on a regular basis.
- Interact with patrons and the media.
- Present financial information to the Board of Education and respond to their questions frequently throughout the year.
- Work closely with the other departments in Business Services throughout the year.
- Work collaboratively with the Accounting Services Director.
- Assist the Accounting Department with year-end accounting procedures.
- Work closely with Human Resources and Payroll to make sure that employee compensation is authorized in the budget and that expenditures are charged to the correct account number.
- Supervises one secretary.
- Responsible for developing, forecasting and monitoring District budget allocations, expenditures and revenue sources and recommending a District tax rate. Oversee District budget daily control processes. Prepare budget and cost analysis reports and present financial and tax rate information.
This job has many deadlines and urgent projects throughout the year. Some deadlines are imposed by statute, such as dates for the completion of the annual budget and submission of tax rates and financial reports to different government agencies. Other deadlines are unscheduled but are required when the Board, administration, USOE, Legislature, or other agency needs financial information or analysis. There is a significant amount of mental pressure and stress caused by the size of the budget and the impact of the decisions that are made from information that comes from this office.This job requires a significant investment of time beyond regular office hours, especially during the months of March, April and May. Working nights, weekends and holidays is required as part of the process of developing an annual budget.
Requires the ability to sit, stand, walk, stoop, kneel, crouch or crawl. Ability to reach with hands and arms, use hands to finger, handle or feel. Ability to talk or hear. Vision abilities include close vision, distance vision, color vision and ability to focus. Physical demands require moving and lifting supplies, equipment, and components up to 25 pounds and occasionally lift and/or move up to 50 pounds.
Note: This list of essential functions, knowledge, skills, training, education, responsibilities, environment and physical demands is not exhaustive and may be supplemented.