Elementary Bookkeeper

Job | Posted a month ago
Position Areas
Non-Instructional Support



Primary Purpose
Maintian responsibility for the school'saccounts or general ledger while utilizing bookkeeping software. Maintain school budget, pay bills timely, keep accurate financial records, etc.

Salary: $25,996-$41,969 (Commensurate with Experience)
Please visit the NCPS webite to determine salary specifics according to the current salalry scale: https://drive.google.com/drive/folders/1XTNoI8Bpa2ySAvUWF0co2r3ux9taXFOk?usp=sharing.

Essential Functions
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
  • Know and effectively communicate the Division philosophy and mission.
  • Use computer to keyboard letters, perform statistical tabulations, compile data, form letters, memoranda, and purchase orders.
  • Use computer to keyboard reports, grant applications, and other narrative materials with accuracy.
  • Use judgment in determining appropriate procedures and methods to complete business tasks.
  • Collect data for and prepare reports as required.
  • Maintain specified office and school supplies, prepare inventories, and requisitions supplies.
  • Use a variety of office machines, computer equipment and software to complete business tasks.
  • Coordinate clerical work load and recommend improvements in office procedures.
  • File a variety of materials according to prescribed procedures.
  • Maintain the confidentiality of reports, records, and personal experiences of a private nature regarding students, school employees, and patrons.
  • Receive notification from teachers and other school employees of their absence and inform designated person to secure substitute as required.
  • Use appropriate office terminology, business mathematics, and English in performing communication and finance responsibilities.
  • Assist the public in securing information in person or by telephone.
  • Assist in training new office employees.
  • Respond to students in a helpful and meaningful way.
  • Assist teachers in obtaining needed resources.
  • Maintain professional attitude at all times.
  • Maintain financial records and post receipts, and disbursements in accordance with standard school accounting procedures and in accordance with legal regulations.
  • Maintain a complete bookkeeping system for both general and cafeteria accounts.
  • Maintain a financial filing system.
  • Reconcile checkbook and bank statements.
  • Sort, proof, and prepare material for posting.
  • On a daily basis check and balance cash and negotiable instruments against receipted copies of bills with a computer backup.
  • Type records, account statements, and vouchers.
  • Prepare all accounts for the upcoming year.
  • Prepare monthly and annual financial summary reports of all accounts within 10 days of the close of the period.
  • Prepare year-end tasks, undergo audit and meet with Auditor and Chief Financial Officer to review results.
  • Perform such other tasks and assumes such other responsibilities as the principal may from time to time assign or delegate.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of school bookkeeping.

Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

  • Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
  • Uses calculating devices.
Knowledge, Skills and Abilities
  • Knowledge of accounting and bookkeeping principles.
  • Organizational and time management skills.
  • Ability to report work orally or in writing to supervisor as required.
  • Ability to carry out instructions furnished in written or oral form.
  • Extensive knowledge of business/finance functions.
  • Demonstrate skills in financial and accounting procedures.
  • Knowledge of computers and business office procedures.
  • Ability to add, subtract, multiply and divide, performs complex arithmetic operations and use calculators.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
  • Ability to problem-solve job-related issues.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding school district financial and other information.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
 Physical and Mental Demands, Work Hazards
  • Works in standard office building environments.
             *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.  Typical qualifications would be equivalent to:
  • High School Diploma with post high school related course work preferred or GED
FLSA Status:       Non-exempt    12- month position

Posted By

Northampton County Public Schools

7207 Young Street , Machipongo, VA 23405

At the following locations

Occohannock Elementary School

4208 Seaside Rd. , Exmore, VA 23350