The job of Attendance Clerk is done for the purpose/s of providing support to the educational process with
specific responsibilities for ensuring accurate attendance accounting within the District; resolving attendance
related issues; ensuring compliance with state reporting and documenting requirements; conveying attendance
related information to appropriate parties; and providing general clerical support, information and/or direction as
may be assigned at assigned school site.
This job reports to Assigned Administrator
Attends department and/or in-service meetings for the purpose of conveying and/or gathering information
required to perform functions.
Directs student workers for the purpose of providing guidance and meeting work requirements.
Maintains automated student attendance system (e.g. truancy, illness, tardiness, etc.) for the purpose of
ensuring accurate tracking and documentation of student attendance.
Maintains a variety of manual and electronic documents, files, and records (e.g. student attendance,
notification logs, social media, ensuring confidentiality of student and staff records, etc.) for the purpose of
providing up-to-date information and/or historical reference in accordance with established administrative
guidelines and legal requirements.
Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and
maintaining a secure office environment.
Notifies parents and/or guardians of student absences for the purpose of meeting district administrative
requirements and mandated guidelines.
Obtains attendance records for student entry and exit from campus during school hours (e.g. admission
slips, late notices, class release forms, etc.) for the purpose of ensuring accurate reporting of excused
absences and truancies.
Oversees the work activities within the office (e.g. maintains professional office work environment, etc.) for
the purpose of organizing assignments, monitoring progress, and ensuring completion within established
Prepares attendance-related reports and written materials (e.g. standardized/special reports, letters to
parents, passes for students, incoming calls on attendance slips, etc.) for the purpose of conveying
information regarding school and/or district activities and procedures.
Processes documents and materials (e.g. report discrepancies, status changes, absence verifications, etc.)
for the purpose of disseminating information in compliance with established administrative guidelines.
Procures homework assignments from teachers as requested for the purpose of providing necessary
assignments to absent students.
Researches discrepancies of attendance information and/or documentation for the purpose of ensuring
accuracy of attendance data.
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Responds questions from a variety of individuals (e.g. staff, parents, probation officers, other schools, and
students, etc.) for the purpose of providing information and/or directions as may be required.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning
of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job
conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating
standard office equipment including pertinent software applications; using optimal customer service skills; and preparing
and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a
variety of manuals, write documents following prescribed formats, and/or present information to others; and understand
complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily
perform the functions of the job include: codes, regulations & laws related to student attendance; business telephone
etiquette; and knowledge of Synergy Student Management system.
ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment.
Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar
processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals
and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues
and create action plans. Problem solving with data may require independent interpretation; and problem solving with
equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include:
establishing and maintaining effective working relationships; working with detailed information/data and meeting
deadlines and schedules; communicating with diverse groups of individuals; working with frequent interruptions; setting
priorities; working under minimal supervision; maintaining confidentiality; and reading, writing and communicating clearly in
Responsibilities include: working under direct supervision using standardized routines; providing information and/or
advising others; operating within a defined budget. Utilization of resources from other work units is often required to
perform the job's functions. There is a continual opportunity to impact the organization’s services.
The usual and customary methods of performing the job's functions require the following physical demands: some lifting,
carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger
dexterity. Generally the job requires 50% sitting, 30% walking, and 20% standing. The job is performed in a generally
hazard free environment.
Experience: Job related experience is desired.
Education: High school diploma or equivalent.
Required Testing: Certificates and Licenses
Continuing Educ. / Training: Clearances
Criminal Background Clearance/Fingerprint Clearance
FLSA Status Approval Date Salary Grade
Non Exempt 5
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