Description
ACCOUNTING CLERK/ACCOUNTS PAYABLE
Hiring Pay Range: $15.52 - $16.48, DOE
Schedule: 30 hrs/week, Monday through Friday (.75 FTE) - working hours are flexible
NOTE: This position is eligible for our full benefits package, including medical, dental and vision, with a generous employer contribution!
This is a year-round position (12 months)
Non-exempt (hourly paid)
Definition: Under the immediate supervision of the Director of Finance, performs work of moderate difficulty maintaining and processing accounts payable data.
Essential Functions:
(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a complete listing of all functions and tasks performed by positions in this job class.)
Tasks
- Reviews and processes purchase orders, expense encumbrances, expense requisitions, receiving/packing slips, voucher summaries, vendor invoices and statements and other accounts payable documents;
- Processes and files use tax payments;
- Coordinates resolution of billing and statement discrepancies with vendors and schools;
- Maintains manual and automated vendor databases;
- Generates payment checks, remittance advice and supporting documentation for authorized signature and mails signed checks;
- Organizes of purchase order files to support the district financial audit;
- Serves as a rotating backup for the receptionist for breaks and lunch;
- Performs other related duties, as assigned.
Knowledge, Skills and Other Characteristics
- Knowledge of accounts payable and automated accounting systems
- Knowledge of purchasing systems
- Knowledge of sales and use tax
- Knowledge of payroll systems
- Knowledge of Excel and Microsoft Office
- Skill in proofing and verifying detailed work
- Skill in communicating effectively orally and in writing
- Knowledge of office practices, procedures and systems
- Skill in using basic arithmetic
- Skill in performing detailed work with high degree of accuracy
- Skill in performing data entry
- Skill in handling confidential information
- Skill in establishing and maintaining effective working relationships with staff, administrators and vendors
Minimum Required Qualifications
- AAS degree in Accounting preferred;
- Minimum of one (1) year of experience processing accounts payable, using an automated accounting system
Special Requirements: None