Job Title: Textbook Secretary
Credentials: None required for this position.
Education: High School Diploma or GED
Training or experience required: 1-2 years of secretarial experience. 1 year school system library experience preferred.
Site: Instructional Services Center.
Reports to: Director of Media Services.
Contract: 260 days
Salary Schedule: Secretary 1
FLSA Classification: Non-exempt
Essential Job Functions:
Effectively manage all communications between school personnel and other vendors. Maintain proper filing system to track both orders and receipt of books, etc. but also location of inventory.
Request preview copies of textbooks. Prepare and submit textbook "estimate of needs" to meet State requirements.
Prepare and place orders from schools for the purchase and acquisition of textbooks. Review shipping arrangements, timing, costs, etc. Review cost and other data with Director.
Review package and order when received to verify the quality and quantity of order. Handle any reordering, etc. if shipment in error or damaged.
Work with subordinates and others concerning the storage and moving of boxes of books.
Must be able to operate keyboard, adding machine, etc.
Maintain textbook accounts.
Perform tasks associated with warehousing of books.
Process textbooks to be discarded. Work with used textbook buyer to arrange for school visits.
Maintain catalog files, and other filing requirements for office.
Assist in circulation functions. Serve as back up to duplicating clerk.
Perform other duties as assigned.
Knowledge, Skills, & Abilities:
Successful performance of the job requires good customer service/people skills and to handle problems and provide information and technical assistance as requested. It requires complying with safety guidelines and policies to reduce accident or injury to staff or to students. It requires following school dress standards, proper attendance or leave policies, and other work-habits concerns for staff. Creativity, initiative and effective problem solving are critical to the success of the position.Help manage the computerization of school district operations. Provide training and support to district staff in the use of administrative computer systems. Perform such tasks to the ultimate benefit of the educational program. An incumbent in this position will utilize discretion, ingenuity and independent judgment due to the complexity of the job. Since there may be several ways to solve a problem, an incumbent is free to choose the solution.