Director of Purchasing
Director of Purchasing
Job Title: Director of Purchasing
Credentials: None required for this position
Education: Bachelor’s degree preferred
Training or experience required: Minimum of 3 years purchasing experience. Experience working in a public entity or a school system is preferred. Knowledge of the Oklahoma Cost Accounting System (OCAS) code and a working knowledge of the invitation to bid, request for proposal, request for information, and request for quote process including the Competitive Bid Act of 1974 is preferred.
Site: Administrative Services Center
Reports to: Chief Financial Officer
Contract: 260 days
Salary Schedule: Support Off-Scale - commensurate with experience
FLSA Classification: Exempt
Essential Job Functions:
Administer and oversee the district purchasing process and system
Maintain and oversee compliance with Board of Education purchasing policy and state statutes
Review and convert all approved requisitions to purchase orders
Approve requisitions for other administrators when requested
Verify accuracy of account numbers and create account numbers when needed
Purchase in accordance with board policy various supplies, services and equipment necessary for the school district
Oversee the district Pcard (procurement card) program, including tasks such as ordering cards, setting individual card spend limits, distributing cards, and providing after hours assistance when needed. Ensures the Pcard statements are reconciled each month
Respond to district personnel inquiries regarding purchasing policies and procedures, availability and price of products and services
Assist staff with the quote process
Prepare bid documents including specifications and proposals
Maintain records and documents pertaining to bidding and purchase transactions for
Meet with vendors interested in doing business with district
Add approved vendors to district software, and update/maintain all vendor records
Work with vendors concerning problems in shipment, arrival time, quality/quantity of merchandise received, etc.
Prepare and issue 1099’s at the end of the calendar year
Oversee departmental budget
Perform other duties as assigned
Knowledge, Skills, & Abilities:
Communication Skills (oral, written, or business): Must have a knowledge of grammatical structure, vocabulary for preparing correspondence from rough draft or proofing of completed material. Communicate in a clear, grammatically correct manner. In addition to above, compose correspondence, train and direct others and provide complex instructions. Conduct interviews as needed. Must use creativity; make public presentations and provide complex letters and reports.
Mathematical Skills: Perform routine computations requiring a knowledge of addition, subtraction, multiplication, and division using whole numbers, fractions, decimals, and percentages.
Reading and Interpreting: Read and interpret complex written and printed materials such as bid proposals, regulations, contracts, balance sheets/ledgers, etc.
Technology: Operate software with sophisticated retrieval, storage, and merging capabilities. Must be familiar with electronic fund accounting systems.
The successful employee is expected to model the district’s core values of integrity, inclusiveness, collaboration, and optimism.