Business & HR Clerk

Job | Posted 19 days ago
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Employment Type
Full-time
Start Date
Immediately
Position Areas
Non-Instructional Support

Description

Job Duties:

New Hires:

Request Homecourt to post job Support Leadership team with interviews as needed Support home court with offer letters Support home court with job descriptions; communicate duties to be added or removed Complete onboarding of new hires Collect signed offer letter from candidate and get director signature Request new contract or complete E-Verify / I-9 (must be done within 3 days of employment) Check out keys, fob and computer (as needed) Enter in new employee information to all systems Pelorus Employee Navigator Time Keeper If hourly, train them on Time Keeper Ensure Background check is completed and documented Document completed on board task on spread sheet Upload all new hire documentation to the Share file and notify Homecourt that signed offer is ready to be included in board packet Review job description with new hire and obtain signature; place in employee’s personnel file Create and maintain hard copies of Employee file in office

Departing Employees:

Ensure resignation is documented Ensure termination documentation is complete Ensure final paycheck is processed in accordance with State Law Ensure all school property is returned Cancel all IT access; Frontline and email will be handled by Homecourt Cancel benefits Ensure payroll specialist has been notified

Human Resource:

Support Leadership team with employee write ups and disciplinary actions Oversee collection of signed offer letters, contracts, and stipend agreements Upload all signed offers, contracts and stipend agreements Support employees when signing up for benefits Support employees using Employee Navigator Coordinate Annual open enrollment Support leadership team and Homecourt with Offer letters and intent letters Complete all requests for employment verification Ensure employees have access to Employee Handbook and Policies Answer questions regarding benefits Reconcile all PTO in Frontline Enter time off in Frontline as needed Support employees in keeping track of their PTO hours Notify Employees when they have exhausted their PTO Support employees with injury claims or worker's compensation reports Ensure compliance with Federal and State laws regarding employment Ensure employee files are complete and maintained Completed quarter new hire report for DWS Completed all requested forms from DWS (mailed or electronic) Ensure follow up on any DWS claims or Hearings Attend all DWS hearing meetings with required documentation Support employees with FMLA documentation Support Leadership with any Grievances or Title 9 complaints Manage the BCI portal for all employees and volunteers Manage ABC portal for criminal activity or new charges on BCIs Conduct and complete annual audits for BCIs Ensure compliance with BCI regulations and requirements

Inventory:

Check out and maintain records of building keys and fobs Set up fob access Check out and maintain records of all Computers, laptops, IPads and other IT equipment Ensure all IT equipment is tagged and put in inventory Order and maintain Property Tags Maintain spreadsheet of all inventoried items with property tag and serial numbers

Payroll:

Ensure timesheets are correct and approved at the end of each pay period Support payroll specialist with PTO and unpaid leave information Support payroll specialist with New Hire information Support payroll specialist with Departed employee information Oversee Stipend agreements and Stipend tracker for payroll specialist Support payroll specialist with DWS and Tax payment information Complete and input any Garnishment information Complete Garnishment worksheet Send Garnishment information to required parties Keep all Garnishment documentation on file Enter Garnishment amounts in Pelorus for the affected employee Ensure Garnishment checks are mailed after each payroll date Complete the Payroll spreadsheet before each pay period Complete the Payroll check list before each pay period Support payroll specialist with end of year Tax Documents ( W-2 and 1099) Keep payroll spreadsheet current Review payroll preview before payroll is processed to ensure accuracy Handout payroll calendars to new and existing employees Enter in Benefits and Deductions into Pelorus for each employee

Accounts Payable:

Ensure invoices/bills are paid on time Ensure supportive documentation for each check is accurate and maintained Ensure expenses are coded correctly according to the Budget Set up venders in Pelorus Enter in POs for approval Process invoices once POs are approved for payment Upload supportive documentation and keep hard copies of all expenses Support Executive Director with Grant applications Support Executive Director and Home court maintain the yearly budget Process and pay all employee reimbursements Keep track of Classroom Budgets Process and pay all lunch account refunds as request by Kitchen Manager Support Executive Director and home court with Budget reviews Reconcile P-card purchases and process for payment (3 credit cards) Reconcile Monthly Bank Statements (by the 15th of each month)

Accounts Receivable:

Document and take checks and cash to the bank for deposit Document all Student fee payment Provide parents with Tuition Tax forms upon request Input and document all incoming funds Help with Collection for outstanding Lunch accounts Help with Collections for outstanding Extended Kindergarten accounts Ensure incoming funds are coded correctly according to the Budget Reconcile Monthly Bank Statements (by the 15th of each month) Maintain and document all petty cash Invoice all facility rentals Support Operations Manager on rentals and rental agreements Other duties as assigned

Posted By

Athlos Academy of Utah

12309 S. Mustang Trail Way , Herriman, UT 84096
 

At the following locations

Athlos Academy of Utah

12309 S. Mustang Trail Way , Herriman, UT 84096