Weber School District - (8 hr.) Purchasing Agent
A position has been declared open in the Weber School District in the District Office for a Purchasing Agent. Salary range will be $70,000 - $101,900 per year depending on experience and degree. This position is for 8 hours per day, 12 months per year. Weber School District employees may send a resume to Kerri Butler, email@example.com in the Human Resources Office. Applicants outside the District may apply on Teachers-Teachers.com. Files will be reviewed before interviews are scheduled.
Job Overview: Under the direction of the Business Administrator, the Purchasing Agent performs strategic procurement activities at the District level; coordinates the tasks and functions of the purchasing department; supervises the procurement process of all buyers in the department; provides support and direction to District schools and departments in all procurement matters; ensures that the District adheres to all purchasing policies, rules, and procedures as required by State of Utah code and the Weber School District (WSD) Board of Education. Essential Duties and Responsibilities:
• Advertises, directs, processes and awards competitive solicitations from requesting departments/schools of the district. • Compares priced quotes, bids and proposals to determine greatest value to the district. • Prepares, issues, revises, maintains, and monitors the use of specifications for competitive solicitations by the district. • Develops, implements and administers district contracts. • Acts as a resource to district personnel and vendors to answer questions and suggest direction relative to compliance with the State of Utah Procurement Code, Administrative Rules, and WSD Purchasing Policies and Procedures. • Ensures that all purchasing policies, practices and procedures as required by Federal and State law and the District Board of Education are adhered to. • Provides procurement training to all district personnel and insures continued compliance of the schools/departments. • Approves, edits or rejects electronic purchase requisitions; approves emergency purchases, change orders, and sole source procurements. • Maintains vendor bid lists that include qualified vendors and their products or services. • Meets with vendors to establish appropriate relations and partnerships. • Establishes and maintains an ethical relationship between suppliers and department and school administrators to facilitate effective and appropriate purchasing. • Oversees the procurement of goods and commodities to be received and stored in the WSD warehouse. • Serves on District and inter-agency committees as requested.
Job Requirements: Minimum Qualifications Skills Must be able to perform multiple and often technical tasks with a need to routinely upgrade skills in order to meet changing job conditions. Must be able to administer personnel policies and procedures, perform standard bookkeeping/accounting tasks, plan and manage projects, and supervise personnel. Use of ERP financial and accounting software, Google is a must. Knowledge Required to satisfactorily perform the functions of the job include: knowledge of Utah procurement code and applicable rules, versed in Weber School District Board policies, regulations and/or laws pertaining to procurement requirements for public entities; supervisory techniques; technology and research techniques; and contracts. Ability Flexibility is required to independently work with others in a wide variety of circumstances often times with multiple interruptions. Independent problem solving is required to analyze issues and create action plans. Must be able to establish and maintain effective working relationships; maintain confidentiality; provide leadership and direction, and be able to learn, understand and train others in procurement practices. Responsibility must be able to work under limited supervision following standardized practices and methods; managing a department; and monitoring the use of funds for other departments; be prepared to help with audits and other oversight activities, be an important part of the financial function of a large school district. There is a continual opportunity to significantly impact the organization’s services.
Experience and Education Bachelor’s Degree (Master’s Degree preferred) in business or related field. Three years of experience with public purchasing or procurement responsibility within a governmental agency. Two years successful experience with supervision of staff. Demonstrated ability to manage significant projects is essential.