Registrar/Test Coordinator-Bradenton campus
Registrar in Sarasota County for the SCF Collegiate School in Venice. The position works with the State College of Florida and the district. The position coordinates state testing in the spring.
1. Maintains, monitors and manages an accurate K-12 and college student database according to federal and state laws and district policies and procedures. Adds and withdraws students, updates personal demographic information and creates student schedules for the middle and high school students. 2. Coordinates quarterly grade reporting for the high school courses, including directing teachers in the procedure, collecting, and printing, mailing and filing the grade reports. Provides data for various reports that may include grade reporting, October and February accountability reports and eligibility for honors or awards.
State College of Florida, Manatee-Sarasota Registration Specialist/Testing Coordinator (Venice) Job Description (10/2018) Page 2 of 5 3. Assists with high school and college end of term processing including posting final grades and printing and mailing report cards and testing documents. 4. Maintains regular contact with faculty and administration regarding student grade changes, grade point averages, and academic standings. May assist in notifying parents. 5. Facilitates the student enrollment process by obtaining required paperwork, such as requesting records from previous schools; birth certificate, immunization records, standardized test results and grade reports. Determining residency requirements and informing families of our school and district policies. Transcribes graduation credits of transferring students. Copies and mails student records as requested, and oversees the care and storage of cumulative files. 6. Assists in the coordination of college and scholarship applications, providing a transcript and other requested information. 7. Builds the master high school schedule with administration, faculty and student requests. Examines student schedules to ensure they are complete and accurate. Makes any schedule changes and corrections as needed. Facilitates the distribution of schedules to students. 8. Provides student information systems training for new and existing employees and responds to requests for assistance in use of the Sarasota County Student Information System. 9. Maintains confidentiality of information required by the State of Florida’s FERPA laws. Responsible for maintaining and purging student records in compliance with Florida’s record retention requirements. 10. Coordinates the administration of all statewide assessments for high school and SCF, including preparation before and follow up after testing windows. Implements all policies and procedures for the statewide assessment as directed by the Test Coordinator’s Manual, the Test Administration Manual & the Florida Department of Education (FDOE). 11. Adheres to all state policy regarding the reporting of security breaches and/or infractions. Assures the security of all secure testing documents. Adheres to all established timelines. Assures the accurate completion of all testing documents. Assures that students with disabilities take the correct tests and that students receive appropriate testing accommodations. Assures that appropriate testing environments are maintained and documentation is in order for possible audits. 12. Trains teachers in test security and administration; assures implementation of security and administration procedures. Collaborates with the SCFCS Technology Coordinator regarding training for computer-based testing and predicts and complies with technological requirements. 13. Maintains school level records and documents for all statewide testing. Communicates and coordinates with school administration related to all testing functions.
14. Performs clerical support functions as required and provides front desk coverage as needed. 15. Performs other duties as assigned.